Practice Management Software

What is the best Practice Management Software?

Practice Management software is a system (complete with practice management software features like EHR integration and medical billing functionality) that helps streamline all the important administrative functions of a medical practice, expedites insurance claims, automates scheduling and insurance verification, and saves time and resources do that medical office staff and medical providers can focus on patient care.  

The top practice management software features and functionality of Practice Management software include:

  • User-Friendly System Interface
  • Electronic Insurance Claims
  • Insurance Eligibility Verification
  • Coding Converter
  • Scheduling Tools (Patient and Staff)
  • Integrated EHR
  • Reporting and Analytics
  • Customization Options
  • Secure Mobile Access
  • Revenue Cycle Management (RCM)
  • Two-Way Communication with Patients and Staff
  • Customer Support

There are many Practice Management software features and solutions available on the market. Many are customizable to the intricacies of different medical practices while others offer specialized tools and features dedicated to a particular type of mental or physical care.

The benefits of Practice Management software features are:

  • Minimize the time spent in managing patient records and charts.
  • Increase the security, reliability, and accuracy of patient records and information.
  • Improve patient data accessibility with easy-to-use records, charts, and information whenever needed during the course of a patient’s care.
  • Eliminate, or drastically reduce, manual data entry to minimize mistakes due to human error.
  • Reduce payment delays: the solution will check that all services and procedures are billed, minimize claim errors, and maintain an electronic record of bills and their lifecycles.
  • Spend less time collecting bills, and more time helping patients.
  • Better handle coverage and reimbursement issues.
  • Ensure compliance with government and industry regulations (and avoid hefty fines).
  • Improve the quality of patient-physician interactions to boost patient loyalty.
  • Streamline administration and management processes and reduce employee turnover.
  • Run the practice more efficiently.

Historically, medical practice software fell into a few different categories: Practice Management, Electronic Health Records (EHR), and Medical Billing Software. While many software vendors still offer practice management software features and point solutions that practices can implement separately and integrate into all their other systems, there’s been a shift toward all-in-one solutions with comprehensive practice management software features. Many practices, even small ones, are choosing to implement software systems that offer all the tools they need for administration, billing, and secure electronic health records storage.

Due to the advent of cloud-based practice management software features, smaller practices can now afford to implement tools that they would have had to wait to use in the past. Cloud systems are more affordable and make compliance easier since they’re designed to all the regulations in the industry (and updated regularly at no cost to your practice outside of your monthly fee for using the software).

As a result, most of the leading Practice Management software features and vendors now offer completely integrated software systems that include tools for practice management, secure and compliant health record storage, and billing all in one easily accessible system. Depending on the size and needs of your practice, this may be the best solution overall for most practices, but it’s best to understand exactly what is offered in the solution you choose.

Top 10 Practice Management Software

Greenway Health / MicroMD / NextGen / Quanum / Nextech / MedicsPremier / DUXware / ChartLogic / Benchmark Solutions / Office Practicum

WH Score
8.4
Eclipse
27reviews
Starting Price:N/A
Eclipse Practice Management is a comprehensive software solution designed to streamline and automate the daily operations of medical and dental practices. From appointment scheduling to billing and claims management, Eclipse Practice Management offers a wide range of features to help practices run m...
WH Score
8.4
IntakeQ
32reviews
Starting Price:$0 per user / per month
Established in 2014, IntakeQ is an online solution that provides smart onboarding services to the medical industry. The system was developed by a small team of professionals and is based in Ontario. The system is engineered to eliminate the tedious tasks of filling out paper-based intake forms and w...
WH Score
8.4
DrChrono
39reviews
Starting Price:N/A
DrChrono is an electronic health record (EHR) and practice management software specifically designed for medical practices. It offers a range of features to help practices manage their patients, billing, and appointments. With DrChrono, medical practitioners can easily manage patient records, schedu...
WH Score
8.4
CentralReach
20reviews
Starting Price:N/A
One End-to-End Software to Make Your Therapy Practice Thrive. CR Practice Management is a single centralized solution to manage all your practice needs. From billing and scheduling to effective authorizations and claims management, increase your productivity by integrating all your ABA critical work...
WH Score
8.3
Apollo
4reviews
Starting Price:$90 per user / per month
Apollo Practice Management software is specialized for Physical Therapy practices, offering modules covering all the essential packages needed by a physical therapist. Its SAAS-based architecture offers flexible modules for physical therapy scheduling, documentation, therapy billing and reporting.&n...
WH Score
8.2
AllegianceMD
4reviews
Starting Price:N/A
AllegianceMD offers a large and comprehensive suite of medical practice management solutions, one important component being its medical billing module. The solution claims to make extensive use of artificial intelligence to ensure claims are generated correctly and checked comprehensively. The solut...
WH Score
8.1
Crystal PM
8reviews
Starting Price:$9995 per user / per year
Crystal Practice Management software is a robust application widely used by optometric, and related practice. It offers a comprehensive package on management of health records featuring a built-in billing component, doctor appointment scheduler and secured e-claims for almost every health insurance ...
WH Score
8.1
SimplePractice
13reviews
Starting Price:$0 per user / per month
Simple Practice is a Practice Management solution for therapists, psychologists, social workers and counselors. The application which is published by SimplePractice, LLC. is best suited for solo practices and provides cost effective PM solution especially for startup facilities. The system which is ...
WH Score
8.1
PracticeSuite
7reviews
Starting Price:N/A
The PracticeSuite solution for medical practices is a large and comprehensive package that can combine both medical billing and medical practice management in a single interface. Both functionalities are fully integrated and offered as a package. Based on the subscription level, certain features may...
WH Score
8.0
iPatientCare
2reviews
Starting Price:N/A
iPatientCare is a comprehensive cloud-based software solution for medical practices and healthcare organizations of all sizes. It offers a seamless and integrated solution to manage healthcare operations' clinical, financial, and administrative aspects.

Learn more about Practice Management Software

What is Practice Management Software?

Practice Management software is a suite of centralized tools that help organize and improve operations for medical practices. Practice Management software helps clinics and private practices streamline administrative processes to keep the practice running smoothing, making profits, and serving patients with quality, streamlined care.

What is the Purpose of Practice Management Software?

The purpose of Practice Management software is to Practice management software (PMS) is a type of software program used to operate medical and healthcare practices. Its core purpose is to help organize administrative tasks, streamline appointment bookings, simplify invoice creation and billing, and manage client or patient medical records.

What is Meant by Practice Management?

Practice Management means properly organizing and managing all the business data and operations necessary for a medical practice to stay functional and profitable while delivering quality care to patients. Practice Management may include elements of financial management, human resources, and IT for a holistic approach to managing the business functions of a medical practice.

What is the Difference Between EMR Software and Practice Management Systems?

The difference between EMR software and practice management systems is that an Electronic Medical Record (EMR) software stores patient records, history, medications, immunizations, and treatments provided by the medical practice, while practice management software is a set of tools for managing the administrative and business side of medical practice. 

What are the Common Features of Practice Management Software?

The common features of Practice Management software include:

  • User-Friendly System Interface
  • Electronic Claims
  • Insurance Eligibility Verification
  • Coding Converter
  • Scheduling Tools (Patient and Staff)
  • Integrated EHR
  • Reporting and Analytics
  • Customization Options
  • Secure Mobile Access
  • Revenue Cycle Management (RCM)
  • Two-Way Communication with Patients and Staff
  • Customer Support

What are the Benefits of Practice Management Software?

The benefits of Practice Management Software are:

  • Minimize the time spent in managing patient records and charts.
  • Increase the security, reliability, and accuracy of patient records and information.
  • Improve patient data accessibility with easy to use records, charts, and information whenever needed during the course of a patient’s care.
  • Eliminate, or drastically reduce, manual data entry to minimize mistakes due to human error.
  • Reduce payment delays: the solution will check that all services and procedures are billed, minimize claim errors, and maintain an electronic record of bills and their lifecycles
  • Spend less time collecting bills, and more time helping patients.
  • Better handle coverage and reimbursement issues.
  • Ensure compliance with government and industry regulations (and avoid hefty fines).
  • Improve the quality of patient-physician interactions to boost patient loyalty.
  • Streamline administration and management processes and reduce employee turnover.
  • Run the practice more efficiently.

Who Uses Practice Management Software?

Medical clinics, private practices, and behavioral and mental health practices all use Practice Management software to streamline administrative work and make daily processes more efficient. 

What are the Challenges with Practice Management Software?

The challenges with Practice Management software include:

  • Time constraints for providers
  • Creating and adhering to technology standards 
  • Mobility
  • Payment processing and options 

How to Buy Practice Management Software?

You can use the following checklist as a guideline for how to buy practice management software for your hospital, clinic, or private practice.

  • Establish a specific list of required features and billing capabilities you can use to compare vendors accordingly.
  • Make sure the solution can handle your kind of practice and/or specialty.
  • Check for ease of use, and robust and efficient billing options and claims tools
  • Look carefully at reporting features: the tool should help you boost the practice’s performance across functions.
  • Confirm compliance and security.
  • Make sure enough support and training are provided by the vendor.
  • Decide which deployment best fits your practice’s operations.
  • Validate the vendor's reputation.
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