Practice Management Software

What is the best Practice Management Software?

Practice Management software is a system (complete with EHR integration and medical billing functionality) that helps streamline all the important administrative functions of a medical practice, expedites insurance claims, automates scheduling and insurance verification, and saves time and resources do that medical office staff and medical providers can focus on patient care.  

The top features and functionality of Practice Management software include:

  • User-Friendly System Interface
  • Electronic Insurance Claims
  • Insurance Eligibility Verification
  • Coding Converter
  • Scheduling Tools (Patient and Staff)
  • Integrated EHR
  • Reporting and Analytics
  • Customization Options
  • Secure Mobile Access
  • Revenue Cycle Management (RCM)
  • Two-Way Communication with Patients and Staff
  • Customer Support

There are many Practice Management software solutions available on the market. Many are customizable to the intricacies of different medical practices while others offer specialized tools and features dedicated to a particular type of mental or physical care.

The benefits of Practice Management software are:

  • Minimize the time spent in managing patient records and charts.
  • Increase the security, reliability, and accuracy of patient records and information.
  • Improve patient data accessibility with easy-to-use records, charts, and information whenever needed during the course of a patient’s care.
  • Eliminate, or drastically reduce, manual data entry to minimize mistakes due to human error.
  • Reduce payment delays: the solution will check that all services and procedures are billed, minimize claim errors, and maintain an electronic record of bills and their lifecycles.
  • Spend less time collecting bills, and more time helping patients.
  • Better handle coverage and reimbursement issues.
  • Ensure compliance with government and industry regulations (and avoid hefty fines).
  • Improve the quality of patient-physician interactions to boost patient loyalty.
  • Streamline administration and management processes and reduce employee turnover.
  • Run the practice more efficiently.

Historically, medical practice software fell into a few different categories: Practice Management, Electronic Health Records (EHR), and Medical Billing Software. While many software vendors still offer point solutions that practices can implement separately and integrate into all their other systems, there’s been a shift toward all-in-one solutions. Many practices, even small ones, are choosing to implement software systems that offer all the tools they need for administration, billing, and secure electronic health records storage.

Due to the advent of cloud-based practice management software, smaller practices can now afford to implement tools that they would have had to wait to use in the past. Cloud systems are more affordable and make compliance easier since they’re designed to all the regulations in the industry (and updated regularly at no cost to your practice outside of your monthly fee for using the software).

As a result, most of the leading Practice Management software vendors now offer completely integrated software systems that include tools for practice management, secure and compliant health record storage, and billing all in one easily accessible system. Depending on the size and needs of your practice, this may be the best solution overall for most practices, but it’s best to understand exactly what is offered in the solution you choose.

Top 10 Practice Management

Benchmark / AccuMedic / AdvancedMD / AllegianceMD / Allscripts / athenaOne / Quanum / CareCloud / Cerner / ChartLogic

WH Score
6.3
Crystal PM

Crystal PM

0reviews
Starting Price:$7995 / user / per month

Crystal Practice Management software is a robust application widely used by optometric, and related practice. It offers a comprehensive package on management of health records featuring a built-in billing component, doctor appointment scheduler and secured e-claims for almost every health insurance ...

WH Score
6.2
WRS Health

WRS Health

0reviews
Starting Price:N/A

WRS Health Practice Management solution comes with an EMR solution to provide a full-capability solution for the management of medical practices and their operations. The solution is completely cloud based and therefore does not require its users to procure any additional servers and software to run...

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WH Score
6.1
Kalix

Kalix

0reviews
Starting Price:$27 / user / per month

Kalix Practice Management is a web-based practice management software designed by healthcare professionals, levering cloud technologies. The system database is hosted on highly secured, HIPAA-compliant data centers. The application is design to meet all practice management needs, with a special focu...

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WH Score
5.9
SimplePractice

SimplePractice

0reviews
Starting Price:$0 / user / per month

Simple Practice is a Practice Management solution for therapists, psychologists, social workers and counselors. The application which is published by SimplePractice, LLC. is best suited for solo practices and provides cost effective PM solution especially for startup facilities. The system which is ...

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WH Score
5.4
Office Practicum

Office Practicum

1review
Starting Price:N/A

Office Practicum ™ (OP) is a Practice Management solution published by Connexin Software, Inc. designed to provide a one-stop shop with a complete set of solutions to support smooth and easy management of healthcare practice daily operations. Originally, the system was envisaged and developed ...

WH Score
5.4
eMedicalPractice

eMedicalPractice

0reviews
Starting Price:$199 / user / per month

eMedicalPractice is an affordable integrated EHR, Telemedicine, RCM, Clearinghouse, Patient Portal and Practice Management Solution that is designed to make your practice easier for you, your staff and your patients. The Application helps medical practices schedule appointments, initial patient onli...

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WH Score
5.4
My Clients Plus

My Clients Plus

0reviews
Starting Price:$0 / user / per month

Practice management made easy. Everything your practice needs to run smoothly. From Therapy Notes to Electronic Billing, My Clients Plus has you covered.

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WH Score
5.2
AllegianceMD

AllegianceMD

1review
Starting Price:N/A

The AllegianceMD Practice Management system comes bundled with the Allegiance EHR system to handle all aspects of running a medical practice efficiently. The solution offers patients a simple and easy-to-use portal that allows them to enter all their demographic data from the comfort of their homes....

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WH Score
5.2
ADSC

ADSC

1review
Starting Price:N/A

MedicsPremier is a proven and reliable medical practice management solution that works powerfully to keep the practice running efficiently. It ensures that claims are complete, ICD-10 codes are used (although users can select ICD-9 if required in some special cases) and claim processing is fast. The...

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Learn more about Practice Management Software

What is Practice Management Software?

Practice Management software is a suite of centralized tools that help organize and improve operations for medical practices. Practice Management software helps clinics and private practices streamline administrative processes to keep the practice running smoothing, making profits, and serving patients with quality, streamlined care.

What is the Purpose of Practice Management Software?

The purpose of Practice Management software is to Practice management software (PMS) is a type of software program used to operate medical and healthcare practices. Its core purpose is to help organize administrative tasks, streamline appointment bookings, simplify invoice creation and billing, and manage client or patient medical records.

What is Meant by Practice Management?

Practice Management means properly organizing and managing all the business data and operations necessary for a medical practice to stay functional and profitable while delivering quality care to patients. Practice Management may include elements of financial management, human resources, and IT for a holistic approach to managing the business functions of a medical practice.

What is the Difference Between EMR Software and Practice Management Systems?

The difference between EMR software and practice management systems is that an Electronic Medical Record (EMR) software stores patient records, history, medications, immunizations, and treatments provided by the medical practice, while practice management software is a set of tools for managing the administrative and business side of medical practice. 

What are the Common Features of Practice Management Software?

The common features of Practice Management software include:

  • User-Friendly System Interface
  • Electronic Claims
  • Insurance Eligibility Verification
  • Coding Converter
  • Scheduling Tools (Patient and Staff)
  • Integrated EHR
  • Reporting and Analytics
  • Customization Options
  • Secure Mobile Access
  • Revenue Cycle Management (RCM)
  • Two-Way Communication with Patients and Staff
  • Customer Support

What are the Benefits of Practice Management Software?

The benefits of Practice Management Software are:

  • Minimize the time spent in managing patient records and charts.
  • Increase the security, reliability, and accuracy of patient records and information.
  • Improve patient data accessibility with easy to use records, charts, and information whenever needed during the course of a patient’s care.
  • Eliminate, or drastically reduce, manual data entry to minimize mistakes due to human error.
  • Reduce payment delays: the solution will check that all services and procedures are billed, minimize claim errors, and maintain an electronic record of bills and their lifecycles
  • Spend less time collecting bills, and more time helping patients.
  • Better handle coverage and reimbursement issues.
  • Ensure compliance with government and industry regulations (and avoid hefty fines).
  • Improve the quality of patient-physician interactions to boost patient loyalty.
  • Streamline administration and management processes and reduce employee turnover.
  • Run the practice more efficiently.

Who Uses Practice Management Software?

Medical clinics, private practices, and behavioral and mental health practices all use Practice Management software to streamline administrative work and make daily processes more efficient. 

What are the Challenges with Practice Management Software?

The challenges with Practice Management software include:

  • Time constraints for providers
  • Creating and adhering to technology standards 
  • Mobility
  • Payment processing and options 

How to Buy Practice Management Software?

You can use the following checklist as a guideline for how to buy practice management software for your hospital, clinic, or private practice.

  • Establish a specific list of required features and billing capabilities you can use to compare vendors accordingly.
  • Make sure the solution can handle your kind of practice and/or specialty.
  • Check for ease of use, and robust and efficient billing options and claims tools
  • Look carefully at reporting features: the tool should help you boost the practice’s performance across functions.
  • Confirm compliance and security.
  • Make sure enough support and training are provided by the vendor.
  • Decide which deployment best fits your practice’s operations.
  • Validate the vendor's reputation.