Practice Management Software

What is the best Practice Management Software?

Practice Management software is a system (complete with practice management software features like EHR integration and medical billing functionality) that helps streamline all the important administrative functions of a medical practice, expedites insurance claims, automates scheduling and insurance verification, and saves time and resources do that medical office staff and medical providers can focus on patient care.  

The top practice management software features and functionality of Practice Management software include:

  • User-Friendly System Interface
  • Electronic Insurance Claims
  • Insurance Eligibility Verification
  • Coding Converter
  • Scheduling Tools (Patient and Staff)
  • Integrated EHR
  • Reporting and Analytics
  • Customization Options
  • Secure Mobile Access
  • Revenue Cycle Management (RCM)
  • Two-Way Communication with Patients and Staff
  • Customer Support

There are many Practice Management software features and solutions available on the market. Many are customizable to the intricacies of different medical practices while others offer specialized tools and features dedicated to a particular type of mental or physical care.

The benefits of Practice Management software features are:

  • Minimize the time spent in managing patient records and charts.
  • Increase the security, reliability, and accuracy of patient records and information.
  • Improve patient data accessibility with easy-to-use records, charts, and information whenever needed during the course of a patient’s care.
  • Eliminate, or drastically reduce, manual data entry to minimize mistakes due to human error.
  • Reduce payment delays: the solution will check that all services and procedures are billed, minimize claim errors, and maintain an electronic record of bills and their lifecycles.
  • Spend less time collecting bills, and more time helping patients.
  • Better handle coverage and reimbursement issues.
  • Ensure compliance with government and industry regulations (and avoid hefty fines).
  • Improve the quality of patient-physician interactions to boost patient loyalty.
  • Streamline administration and management processes and reduce employee turnover.
  • Run the practice more efficiently.

Historically, medical practice software fell into a few different categories: Practice Management, Electronic Health Records (EHR), and Medical Billing Software. While many software vendors still offer practice management software features and point solutions that practices can implement separately and integrate into all their other systems, there’s been a shift toward all-in-one solutions with comprehensive practice management software features. Many practices, even small ones, are choosing to implement software systems that offer all the tools they need for administration, billing, and secure electronic health records storage.

Due to the advent of cloud-based practice management software features, smaller practices can now afford to implement tools that they would have had to wait to use in the past. Cloud systems are more affordable and make compliance easier since they’re designed to all the regulations in the industry (and updated regularly at no cost to your practice outside of your monthly fee for using the software).

As a result, most of the leading Practice Management software features and vendors now offer completely integrated software systems that include tools for practice management, secure and compliant health record storage, and billing all in one easily accessible system. Depending on the size and needs of your practice, this may be the best solution overall for most practices, but it’s best to understand exactly what is offered in the solution you choose.

Top 10 Practice Management Software

Greenway Health / MicroMD / NextGen / Quanum / Nextech / MedicsPremier / DUXware / ChartLogic / Benchmark Solutions / Office Practicum

WH Score
8.7
My Clients Plus
10reviews
Starting Price:$319 per user / per year
Practice management made easy. Everything your practice needs to run smoothly. From Therapy Notes to Electronic Billing, My Clients Plus has you covered.
WH Score
8.7
Azalea Health
2reviews
Starting Price:N/A
Azalea Health is a comprehensive and innovative electronic health record (EHR) system designed to help healthcare providers streamline their workflow and improve patient care. Azalea Health's user-friendly interface, customizable templates, and built-in tools make it easy for providers to document p...
WH Score
8.7
TheraOffice
10reviews
Starting Price:N/A
TheraOffice is the only EMR and Practice Management Software designed by physical therapists everywhere to be the most adaptable to your unique business.
WH Score
8.6
Veradigm
33reviews
Starting Price:N/A
Allscripts is a leading provider of electronic health record (EHR) software for healthcare providers. The software is designed to help physicians, nurses, and other healthcare professionals manage patient information, streamline clinical workflows, and improve patient care.
WH Score
8.6
PrognoCIS
15reviews
Starting Price:N/A
The PrognoCIS billing and revenue cycle management solution benefits from the very large experience base the company has built up in this domain. This allows them to reduce the payment cycle, improve returns and eliminate unnecessary work.  With expert help handling billing, medical practices a...
WH Score
8.6
CareCloud
29reviews
Starting Price:N/A
The CareCloud Revenue Cycle Management system is a cloud-based solution that is built with the specific aim of letting medical practices focus on their patients rather than on payments. The ideology behind the solution is to prevent any denials from occurring in the first place, rather than correcti...
WH Score
8.6
athenaOne
58reviews
Starting Price:N/A
The athenahealth medical billing solution is completely rules based and learns with every denial. In case of a denial, the system works with administrators to create a new rule to ensure that particular denial does not occur again. The result is an improving curve on payments. athenahealth medical b...
WH Score
8.5
Kareo Billing
80reviews
Starting Price:N/A
Kareo Medical Billing works with about 30,000 medical practices, and the medical billing solution is based on the experience gained and best practices learned from these clinics. With such an experience base, the company knows where the bottlenecks are in the billing process, and how they can be iro...
WH Score
8.5
CureMD
8reviews
Starting Price:N/A
CureMD is an all-in-one, cloud-based medical practice management solution that streamlines administrative and care delivery processes. It integrates Electronic Health Records (EHR), Practice Management, Patient Portal, and Medical Billing services to optimize clinical operations and improve patient ...
WH Score
8.5
AdvancedMD
105reviews
Starting Price:N/A

Learn more about Practice Management Software

What is Practice Management Software?

Practice Management software is a suite of centralized tools that help organize and improve operations for medical practices. Practice Management software helps clinics and private practices streamline administrative processes to keep the practice running smoothing, making profits, and serving patients with quality, streamlined care.

What is the Purpose of Practice Management Software?

The purpose of Practice Management software is to Practice management software (PMS) is a type of software program used to operate medical and healthcare practices. Its core purpose is to help organize administrative tasks, streamline appointment bookings, simplify invoice creation and billing, and manage client or patient medical records.

What is Meant by Practice Management?

Practice Management means properly organizing and managing all the business data and operations necessary for a medical practice to stay functional and profitable while delivering quality care to patients. Practice Management may include elements of financial management, human resources, and IT for a holistic approach to managing the business functions of a medical practice.

What is the Difference Between EMR Software and Practice Management Systems?

The difference between EMR software and practice management systems is that an Electronic Medical Record (EMR) software stores patient records, history, medications, immunizations, and treatments provided by the medical practice, while practice management software is a set of tools for managing the administrative and business side of medical practice. 

What are the Common Features of Practice Management Software?

The common features of Practice Management software include:

  • User-Friendly System Interface
  • Electronic Claims
  • Insurance Eligibility Verification
  • Coding Converter
  • Scheduling Tools (Patient and Staff)
  • Integrated EHR
  • Reporting and Analytics
  • Customization Options
  • Secure Mobile Access
  • Revenue Cycle Management (RCM)
  • Two-Way Communication with Patients and Staff
  • Customer Support

What are the Benefits of Practice Management Software?

The benefits of Practice Management Software are:

  • Minimize the time spent in managing patient records and charts.
  • Increase the security, reliability, and accuracy of patient records and information.
  • Improve patient data accessibility with easy to use records, charts, and information whenever needed during the course of a patient’s care.
  • Eliminate, or drastically reduce, manual data entry to minimize mistakes due to human error.
  • Reduce payment delays: the solution will check that all services and procedures are billed, minimize claim errors, and maintain an electronic record of bills and their lifecycles
  • Spend less time collecting bills, and more time helping patients.
  • Better handle coverage and reimbursement issues.
  • Ensure compliance with government and industry regulations (and avoid hefty fines).
  • Improve the quality of patient-physician interactions to boost patient loyalty.
  • Streamline administration and management processes and reduce employee turnover.
  • Run the practice more efficiently.

Who Uses Practice Management Software?

Medical clinics, private practices, and behavioral and mental health practices all use Practice Management software to streamline administrative work and make daily processes more efficient. 

What are the Challenges with Practice Management Software?

The challenges with Practice Management software include:

  • Time constraints for providers
  • Creating and adhering to technology standards 
  • Mobility
  • Payment processing and options 

How to Buy Practice Management Software?

You can use the following checklist as a guideline for how to buy practice management software for your hospital, clinic, or private practice.

  • Establish a specific list of required features and billing capabilities you can use to compare vendors accordingly.
  • Make sure the solution can handle your kind of practice and/or specialty.
  • Check for ease of use, and robust and efficient billing options and claims tools
  • Look carefully at reporting features: the tool should help you boost the practice’s performance across functions.
  • Confirm compliance and security.
  • Make sure enough support and training are provided by the vendor.
  • Decide which deployment best fits your practice’s operations.
  • Validate the vendor's reputation.
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