Practice Management Software

What is the best Practice Management Software?

Practice Management software is a system (complete with EHR integration and medical billing functionality) that helps streamline all the important administrative functions of a medical practice, expedites insurance claims, automates scheduling and insurance verification, and saves time and resources do that medical office staff and medical providers can focus on patient care.  

The top features and functionality of Practice Management software include:

  • User-Friendly System Interface
  • Electronic Insurance Claims
  • Insurance Eligibility Verification
  • Coding Converter
  • Scheduling Tools (Patient and Staff)
  • Integrated EHR
  • Reporting and Analytics
  • Customization Options
  • Secure Mobile Access
  • Revenue Cycle Management (RCM)
  • Two-Way Communication with Patients and Staff
  • Customer Support

There are many Practice Management software solutions available on the market. Many are customizable to the intricacies of different medical practices while others offer specialized tools and features dedicated to a particular type of mental or physical care.

The benefits of Practice Management software are:

  • Minimize the time spent in managing patient records and charts.
  • Increase the security, reliability, and accuracy of patient records and information.
  • Improve patient data accessibility with easy-to-use records, charts, and information whenever needed during the course of a patient’s care.
  • Eliminate, or drastically reduce, manual data entry to minimize mistakes due to human error.
  • Reduce payment delays: the solution will check that all services and procedures are billed, minimize claim errors, and maintain an electronic record of bills and their lifecycles.
  • Spend less time collecting bills, and more time helping patients.
  • Better handle coverage and reimbursement issues.
  • Ensure compliance with government and industry regulations (and avoid hefty fines).
  • Improve the quality of patient-physician interactions to boost patient loyalty.
  • Streamline administration and management processes and reduce employee turnover.
  • Run the practice more efficiently.

Historically, medical practice software fell into a few different categories: Practice Management, Electronic Health Records (EHR), and Medical Billing Software. While many software vendors still offer point solutions that practices can implement separately and integrate into all their other systems, there’s been a shift toward all-in-one solutions. Many practices, even small ones, are choosing to implement software systems that offer all the tools they need for administration, billing, and secure electronic health records storage.

Due to the advent of cloud-based practice management software, smaller practices can now afford to implement tools that they would have had to wait to use in the past. Cloud systems are more affordable and make compliance easier since they’re designed to all the regulations in the industry (and updated regularly at no cost to your practice outside of your monthly fee for using the software).

As a result, most of the leading Practice Management software vendors now offer completely integrated software systems that include tools for practice management, secure and compliant health record storage, and billing all in one easily accessible system. Depending on the size and needs of your practice, this may be the best solution overall for most practices, but it’s best to understand exactly what is offered in the solution you choose.

Top 10 Practice Management

Benchmark / AccuMedic / AdvancedMD / AllegianceMD / Allscripts / athenaOne / Quanum / CareCloud / Cerner / ChartLogic

WH Score
9.8
Quanum

Quanum

0reviews
Starting Price:N/A

Quest Quanum Practice Management is part of the Quest Quanum suite and comes bundled with Quest Quanum Electronic Health Record and Quest Quanum Medical Billing. The solution is web based and runs off the Quest Quanum cloud. Users do not need to procure any additional hardware or software to run the...

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WH Score
9.6
Nextech

Nextech

16reviews
Starting Price:N/A

A study of the Nextech Practice Management shows it to be a very comprehensive practice management solution that has a large list of tools and resources.  It spans the full range of practice sizes starting from single practitioner clinics and going up all the way to large practices with multipl...

WH Score
9.5
Apollo

Apollo

4reviews
Starting Price:$190 / user / per month

Apollo Practice Management software is specialized for Physical Therapy practices, offering modules covering all the essential packages needed by a physical therapist. Its SAAS-based architecture offers flexible modules for physical therapy scheduling, documentation, therapy billing and reporting.&n...

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WH Score
9.4
DuxWare

DuxWare

0reviews
Starting Price:N/A

DuxWare is a cloud-based practice management and EHR solution that has been leading the industry for over 25 years. With DuxWare, you:

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WH Score
9.0
athenaOne

athenaOne

53reviews
Starting Price:N/A

Hospital administrators have to grapple with technical, legal, administrative and financial challenges on a daily basis. It helps if there is quality software that can take on these tasks and let administrators get on with thinking and planning. athenaCollector is designed to do just this. The solut...

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WH Score
9.0
Greenway Health

Greenway Health

21reviews
Starting Price:N/A

Built with a strong knowledge base that comes from the involvement of a large number of medical professionals, Greenway Prime Suite EHR and Practice Management is a full-featured EHR and PM solution in a single package. Prime Suite has built-in analytics, financial functions and vast clinical knowle...

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WH Score
9.0
IntakeQ

IntakeQ

32reviews
Starting Price:$0 / user / per month

Established in 2014, IntakeQ is an online solution that provides smart onboarding services to the medical industry. The system was developed by a small team of professionals and is based in Ontario. The system is engineered to eliminate the tedious tasks of filling out paper-based intake forms and w...

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WH Score
8.9
NextGen

NextGen

61reviews
Starting Price:N/A

A large number of medical practices have benefited from using NextGen Practice Management. Users report improvements in their productivity, increase in revenue, better decision making and improved compliance with regulations. The solution is also tightly integrated with NextGen EHR to help medical p...

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WH Score
8.7
Eclipse

Eclipse

27reviews
Starting Price:N/A

Eclipse practice management software, a product developed by MPN Software Systems, Inc. is a multi-functional, comprehensive and robust medical solution that allows simultaneous handling of multiple patients and doctors appointments, and other Medicare services. This capability creates a continuous ...

WH Score
8.7
Kareo Billing

Kareo Billing

53reviews
Starting Price:N/A

The Kareo website claims that in 2014, clinics using their medical practice solution saw over $10 billion in revenues. The practice management solution is mature, comprehensive and easy to use. It is cloud based, meaning that no servers or databases need to be managed by client clinics. Users simply...

Learn more about Practice Management Software

What is Practice Management Software?

Practice Management software is a suite of centralized tools that help organize and improve operations for medical practices. Practice Management software helps clinics and private practices streamline administrative processes to keep the practice running smoothing, making profits, and serving patients with quality, streamlined care.

What is the Purpose of Practice Management Software?

The purpose of Practice Management software is to Practice management software (PMS) is a type of software program used to operate medical and healthcare practices. Its core purpose is to help organize administrative tasks, streamline appointment bookings, simplify invoice creation and billing, and manage client or patient medical records.

What is Meant by Practice Management?

Practice Management means properly organizing and managing all the business data and operations necessary for a medical practice to stay functional and profitable while delivering quality care to patients. Practice Management may include elements of financial management, human resources, and IT for a holistic approach to managing the business functions of a medical practice.

What is the Difference Between EMR Software and Practice Management Systems?

The difference between EMR software and practice management systems is that an Electronic Medical Record (EMR) software stores patient records, history, medications, immunizations, and treatments provided by the medical practice, while practice management software is a set of tools for managing the administrative and business side of medical practice. 

What are the Common Features of Practice Management Software?

The common features of Practice Management software include:

  • User-Friendly System Interface
  • Electronic Claims
  • Insurance Eligibility Verification
  • Coding Converter
  • Scheduling Tools (Patient and Staff)
  • Integrated EHR
  • Reporting and Analytics
  • Customization Options
  • Secure Mobile Access
  • Revenue Cycle Management (RCM)
  • Two-Way Communication with Patients and Staff
  • Customer Support

What are the Benefits of Practice Management Software?

The benefits of Practice Management Software are:

  • Minimize the time spent in managing patient records and charts.
  • Increase the security, reliability, and accuracy of patient records and information.
  • Improve patient data accessibility with easy to use records, charts, and information whenever needed during the course of a patient’s care.
  • Eliminate, or drastically reduce, manual data entry to minimize mistakes due to human error.
  • Reduce payment delays: the solution will check that all services and procedures are billed, minimize claim errors, and maintain an electronic record of bills and their lifecycles
  • Spend less time collecting bills, and more time helping patients.
  • Better handle coverage and reimbursement issues.
  • Ensure compliance with government and industry regulations (and avoid hefty fines).
  • Improve the quality of patient-physician interactions to boost patient loyalty.
  • Streamline administration and management processes and reduce employee turnover.
  • Run the practice more efficiently.

Who Uses Practice Management Software?

Medical clinics, private practices, and behavioral and mental health practices all use Practice Management software to streamline administrative work and make daily processes more efficient. 

What are the Challenges with Practice Management Software?

The challenges with Practice Management software include:

  • Time constraints for providers
  • Creating and adhering to technology standards 
  • Mobility
  • Payment processing and options 

How to Buy Practice Management Software?

You can use the following checklist as a guideline for how to buy practice management software for your hospital, clinic, or private practice.

  • Establish a specific list of required features and billing capabilities you can use to compare vendors accordingly.
  • Make sure the solution can handle your kind of practice and/or specialty.
  • Check for ease of use, and robust and efficient billing options and claims tools
  • Look carefully at reporting features: the tool should help you boost the practice’s performance across functions.
  • Confirm compliance and security.
  • Make sure enough support and training are provided by the vendor.
  • Decide which deployment best fits your practice’s operations.
  • Validate the vendor's reputation.