5 Best Tools for Minimizing Chaos While Doing Conference Calls at Home
In just the past few months, much has changed in the business realm and more employees than ever are now working from home in the midst of the pandemic. This means that many employees are adjusting to remote work for the first time and finding their new normal while adding work as an element of their home life.
The good news is that, thanks to cloud-based VoIP systems and mobile video conferencing systems, working from home is not just possible, but easier than ever before due to the robust features offerings available in the cloud or via mobile devices.
Making the switch to remote work is an adjustment on its own, but the fact is that employees probably also have spouses working from home as well or children doing schooling at home. The home is now a new center for work and learning, and it can easily become a chaotic experience for employees who are striving to deliver their best work.
Here are 5 of our favorite tools for minimizing chaos during conference calls and video meetings to help employees leverage features to control their communications and create a work environment at home that’s conducive to productivity.
1. HD Video Conferencing
HD video conferencing is a great way to connect virtually while maintaining many of the important elements of “face-to-face” interactions. Without being physically together in the same office or conference room, you can connect meaningfully with colleagues, clients, and customers via video.
Audio conference calls are a good way to gather team members and share information, but these calls are also very prone to distractions. Attention levels are also lower in audio-only calls versus the more engaging video calls that are available in VoIP systems.
Video conferencing is proven to capture and hold meeting attendee attention better (and for longer), and being able to see the facial expressions of those you’re communicating with deepens understanding. It also helps foster a stronger sense of connection for employees who don't get to see one another in person in an office setting while working remotely.
2. Mobile VoIP and Video Tool Access and Enhancements Via 5G
Landlines are dwindling in numbers each year, and the majority of people now use their mobile devices for both personal and business communications. Mobile VoIP and video tools are a necessity in today’s business setting, particularly as so many companies are opting for at-home work.
With mobile VoIP and video, employees can easily access audio calling and video meeting securely from their smart phone or tablet. This gives people working at home the flexibility to take a call in a quiet room in their home or participate in a video meeting from anywhere they are.
5G is also hitting the mainstream in 2020, and is bringing about innovations in telepresence with holographic conferencing capabilities and Ultra HD video calling will likely soon be the norm. Additionally, 360-Degree video calling is already in the works, which means you can have even more realistic, personal, face-to-face interactions via video and the opportunity for even more impactful presentations and demonstrations via video with this technology.
3. Static Cancellation and Background Noise Suppression
Video conferencing solutions are improving with each iteration, but when you have several people on a conference, static or background noise can become incredibly distracting and hinder the progression of your meeting.
While the quality of your voice and video calls will always depend on the strength of your internet connection, modern VoIP and video systems have improvements in place that automatically cancel static and suppress background noise to give you most crisp, clear audio and video communications available.
4. Video Call Backgrounds
One of the challenges of working remotely is that employees may not want their home in plain view to everyone on video calls for privacy purposes. Additionally, with so many people working from home and children doing schooling at home as well, there may be people walking around the house who could happen into the background of a video call unannounced.
Many video communication systems offer the option of setting your video background by selecting from a collection of options or using a customized backdrop for your call. This way, employees can maintain privacy and also minimize distractions from whatever may go on behind them during a video call.
5. The Mute Button
Whenever you are not speaking, you should mute yourself to decrease the background noise and help contribute to good call quality and clarity for everyone on the call. If you are the video call leader, you should share this tip with your participants at the beginning of the meeting to help minimize delays or distractions once the meeting begins.
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