Contact Center Software

What is the best Contact Center Software?

Contact center software is a centralized system for managing customer communication across multiple channels such as phone, email, text, social media, and website. 

Contact Center software provides integrated tools for managing customer interactions and stores all the details of each communication so that every agent has access to a customer’s history and can serve them effectively without asking for information a customer has already provided. 

Contact Center tools also help route and escalate customer service inquiries or requests to ensure that customers are helped in a timely manner by the agents best suited to handle their requests.  

The top Contact Center features are:

  • Multi- or Omni-Channel Support Options (Email, Phone, Chat, Social Media)
  • Self-Service Support Tools
  • Social Media Integration
  • Call Recording and Monitoring
  • Agent Coaching Tools
  • Customer Data Organization
  • Workflow Automations
  • Integration with Other Business Software Solutions
  • Remote, Mobile Access
  • Easy-to-use Interfaces and Dashboards
  • Reporting and Analytics

The business benefits of contact center software include:

  • Enhanced customer experience
  • Improved customer acquisition and retention rates
  • More integrated communication channels for customers
  • Cost-savings
  • Increased efficiency and productivity
  • Supported brand-building
  • Increased profitability and longevity
  • Reduced customer churn
  • Improved agent loyalty and job satisfaction
  • Faster support resolution times
  • Deeper insights with reporting and analytics

Contact center solutions are becoming more advanced each year so you can expect to see tools and features that are highly tailored to improving your customer journey from sales to service. 

Customer service is integral to the success of companies, no matter the industry or size, and contact center software solutions are more available and affordable for all levels of business than ever before.

Cloud-based contact center software systems are a trend growing at lightning speed for businesses of all types and sizes. Cloud-based contact center software is affordable for businesses in every stage of growth, and is extremely easy to access and use through an internet connection. This means that you enjoy the advantages of a remote workforce, and even scale your customer service to a 24/7 operation easily to service your customers around the clock.

Omni-channel support is one of the fastest growing trends in customer care. You can leverage the power of updated contact center software by serving your customers across all communications modes in a smooth and synchronous manner. 

Self-service customer support portals and tools are also popular contact center software components. Offering a self-service portal where your customers can find answers to commonly asked questions can help boost your contact center productivity by reducing the number of basic questions that come to your agents.

There are many contact center software systems available on the market, each offering an array of powerful, effective tools to support your customer interactions. Selecting or switching to the best contact center software system for your company involves deep business examination and thoughtful research and analysis of the features and system capabilities that will best suit your business now and scale with you as you grow.

Top 10 Contact Center

Centrical / Nextiva / LiveVox / RingCentral Contact Center / Zendesk Talk / CXone / Talkdesk / Evolve IP Call Center / Service Cloud / VanillaSoft

WH Score
9.1
Enghouse Interactive

Enghouse Interactive

0reviews
Starting Price:N/A
Enghouse Interactive’s contact center solutions provide a comprehensive set of contact center interaction management tools including outbound dialers. Enabling you to manage customer information, decrease time-to-answer, and route multiple contact channels to your agents. Reliable, useful informatio...
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WH Score
9.0
Five9 Intelligent Cloud Contact Center

Five9 Intelligent Cloud Contact Center

67reviews
Starting Price:N/A
Five9 is the industry leading, all-in-one cloud contact center software that uses Practical A.I. to increase your team's effectiveness on the phone, web, email, chat and more. Whether you're looking for an inbound, outbound or blended solution, Five9's Intelligent Cloud Contact Center has the featur...
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WH Score
8.8
Genesys

Genesys

25reviews
Starting Price:$110 / user / per month
Aging call center platforms and burdensome equipment capital are quickly finding themselves questioned in the modern era. The costs of maintaining traditional infrastructure with upgrades and replacements may prove as detrimental to a business model as the risk of customer dissatisfaction in the eve...
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WH Score
8.6
Sharpen

Sharpen

3reviews
Starting Price:$139 / user / per month
Sharpen is an omnichannel contact center platform that offers businesses the tools they need to provide customers with an incredible experience. From automatic, skills-based inbound routing to call management to integration with existing CRM software to embedded reporting and analytics, we ensure cu...
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WH Score
8.6
Bright Pattern

Bright Pattern

33reviews
Starting Price:N/A
Customers benefit when contact center services are convenient, need-focused, and offered through a range of access points. Bright Pattern’s ServicePattern contact center solution maximizes customer service with a blended interaction distribution that enables agents and customer contact through voice...
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WH Score
8.4
Ameyo

Ameyo

2reviews
Starting Price:N/A
High cost savings and rapid deployment characterize Ameyo’s powerful cloud solution for Inbound, Outbound, and Multichannel contact centers. Their emphasis on a one-stop solution empowers users to effectively outsource resources and infrastructures to ensure a continuous improvement in technol...
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WH Score
8.4
envision

envision

0reviews
Starting Price:N/A
Customers expect more from business contact centers today, and while many business are rating their services as top-of-the-line, consumer reporting shows a sharp divide in opinion. Envision’s renowned Workforce Optimization solution steps in to close this gap by delivering transformative custo...
WH Score
7.9
Avaya

Avaya

7reviews
Starting Price:$106 / user / per month
Avaya One CCaaS delivers next-gen possibilities with their All-in-One Multichannel Contact Center Solution for businesses on the edge of innovation. Their services expand beyond traditional telephony models by enabling agents to receive customer contacts via text, IM, email or chat. As more and more...
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WH Score
7.9
Avoxi

Avoxi

0reviews
Starting Price:$19.99 / user / per month
Avoxi provides expert cloud communications that emphasize the international calling needs of hotels, cell centers, tour companies and other global enterprises concerned about business at the local level. Their superior VoIP services deliver numerous services to meet the needs of a worldwide business...
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WH Score
7.3
HostedTel

HostedTel

0reviews
Starting Price:$139 / user / per month
HostedTel’s predictive dialer transforms leads into customers by allowing sales agents to spend less time prospecting and more time selling. Automated messaging means that a representative need only record a callback message once and the predictive dialer will automatically play it for any ans...
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Learn more about Contact Center Software

What is Contact Center Software?

Contact center software is a centralized system for managing customer communication across multiple channels such as phone, email, text, social media, and website. Contact Center software provides integrated tools for managing customer interactions and stores all the details of each communication so that every agent has access to a customer’s history and can serve them effectively without asking for information a customer has already provided. Contact Center tools also help route and escalate customer service inquiries or requests to ensure that customers are helped in a timely manner by the agents best suited to handle their requests.  

How Does a Contact Center Work?

A contact center works by centralizing all the requests or questions that come in from customers by phone, email, chat, social media, text, and web into a singular system. Agents can route customers or escalate issues between communication channels and provide an efficient, streamlined experience for new or returning customers. Customer interaction history is stored in a contact center and can be used in real-time to help customers as well as be analyzed to identify areas of improvement in the contact center. 

What Does Contact Center Software Do?

Contact Center software provides tools and features that help companies better manage both inbound and outbound customer interactions that take place in a variety of communication modes such as phone, email, chat, social media, text, and web. 

What's the Difference Between a Contact Center and a Call Center?

The difference between a contact center and a call center is in the communication channels that customers can use for service, answers, and requests. In a call center, customers can only contact agents by phone. In a contact center, customers can reach agents in a variety of communication channels including phone, email, text, chat, social media, web, and more. 

What are the Common Features of Contact Center Software?

The common features of Contact Center software include:

  • Multi- or Omni-Channel Support Options (Email, Phone, Chat, Social Media)
  • Automatic Call Distribution (ACD)
  • Interactive Voice Response (IVR)
  • Self-Service Support Tools
  • Social Media Integration
  • Call Recording and Monitoring
  • Agent Coaching Tools
  • Customer Data Organization
  • Workflow Automations
  • Integration with Other Business Software Solutions
  • Remote, Mobile Access
  • Call Recording, Call Transfers, and 3-Way Calling
  • Easy to use Interfaces and Dashboards
  • Reporting and Analytics

What are the Benefits of Contact Center Software?

The benefits of Contact Center software include:

  • Enhanced customer experience
  • Improved customer acquisition and retention rates
  • More integrated communication channels for customers
  • Cost-savings
  • Increased efficiency and productivity
  • Supported brand-building
  • Increased profitability and longevity
  • Reduced customer churn
  • Improved agent loyalty and job satisfaction
  • Faster support resolution times
  • Deeper insights with reporting and analytics

Who Uses Contact Center Software?

Customer service agents and managers use contact center software on a daily basis. However, there are other departments that can benefit from customer data and insights gathered in the system, making it a useful tool for sales teams, project managers, and executives as well. 

What are the Challenges with a Contact Center?

The challenges with a contact center can include:

  • Inadequate agent training or knowledge
  • High agent attrition rates
  • Poor customer experience and satisfaction
  • Low customer retention rates
  • Not enough or too many complex tools for managing customer interactions

Which Companies Should Buy Contact Center Software? 

Companies looking to improve customer interactions and streamline work for service agents should buy contact center software. Contact center software can be customized to use in most any industry handling inbound or outbound communications, and tools and features are available in a variety of pricing plans to best suit the needs of a company. 

How to Buy Contact Center Software?

You can use the following checklist to help you determine how to buy the best contact center software for your business.

  • Focus on business needs, customer communication issues, and growth goals driving the decision to get a new or upgraded contact center system.
  • Plan for data migration, implementation costs, IT involvement, and any downtime that may impact ongoing customer service.
  • Make a plan to support user adoption through training.
  • Understand the support processes you’re looking to streamline and automate.
  • Don’t skip the product demos offered by contact center software vendors to show features and functionality.
  • Understand reporting and analytics needs for measuring agent success and improving customer experience.