How to Negotiate the Best VoIP Phone No Contract Deal 

How to Negotiate the Best VoIP Phone No Contract Deal 

How to Negotiate the Best VoIP Phone No Contract Deal 

VoIP Phone no contract is the way to go now and may be the best possible VoIP contract especially since the pandemic’s unanticipated catastrophic impact on the business world on a global scale. VoIP phone no contract provides all the phone services but without any obligations or hassle that comes with a contract.

According to MarketResearch.com, 50 percent of global telecom traffic is now handled over IP — a figure that is expected to increase to 75 percent over the next few years. Moreover, at least seven out of ten respondents expect VoIP to be "important" or "extremely important" to their organizations. Deciding between a contracted VoIP phone service or a VoIP phone no contract service is an important decision.

It's no surprise that VoIP vendors are responding to this continued high demand with countless offerings, from on-premise packages to hosted services. And it's precisely this steep competition that has created plenty of wiggle room for companies to negotiate the best VoIP contracts possible or even VoIP phone no contract. Long gone are the days of fixed prices and non-negotiable variables. These days, it doesn't hurt to ask for the odd price break or value-add functionality. Here are a few areas of leverage worth considering while looking for a phone system vendor contract or VoIP phone no contract.

Choosing from a VoIP Phone Contract or VoIP Phone No Contract

On-Premise Perks

VoIP hardware is a perfect spot for savings, said Jayanth Angl, an analyst with Info-Tech Research Group. "There's often an opportunity for vendors to bundle other network equipment, including switches and routers. Although they're often required to support a solution, they can also be bundled in with a VAR (value-added reseller) or systems integrator," he said. What's more, noted Angl, discounts tend to be higher if a company opts to purchase all of its IP Phone services and VoIP equipment from a single vendor.

Double Up

VoIP Phone no contract offers one strategy to take with hosted or hybrid Voice over IP programs is to ask for a step up in functionality at a cut-rate. You can't expect a VoIP Phone no contract vendor to give you a premium solution like a call-center solution as a freebie for your business, but you should be able to get that kind of an extra at a discount if you are signing up for more than one kind of service at once.

Class Acts

Whether on- or off-site, VoIP training offers plenty of benefits, from familiarizing IT personnel with the latest protocols for seamless deployment and maintenance of a VoIP phone no-contract network to bridging knowledge gaps among varying departments. But companies need not fork over tens of thousands of dollars to bring their employees up to speed on the latest VoIP Software. 

"One strategy that we've seen have considerable success is incorporating IT and telecom staff training as part of your VoIP arrangement, either informally or as a formal contract revision," said Angl. Even better, obtaining training directly from a VoIP provider is often of greater value than turning to a third-party provider.

Long-Term Commitment

By now, most of us have been urged by some over-zealous cell phone carrier to sign a 100-year-long contract in exchange for free ringtones. But companies willing to make a long-term commitment to a VoIP provider — in exchange for added features and services — shouldn't fear getting duped. So it might be the best time to switch over to a VoIP phone with no contract.

 "If there's been a good relationship with the vendor and the service has been up to par, that's usually a good indicator to stay with that vendor." Especially if sticking around means discounts on hardware and services.

Size Matters

Consider a vendor's size and industry position when negotiating a deal and looking for best VoIP phone provider or VoIP phone with no contract. Said Angl, "In larger organizations, especially where there's an existing relationship with a large solution provider like a Cisco [Systems Inc.] or Avaya [Inc.], there's often an opportunity for deeper discounts." 

On the flip side, today's small businesses can encounter difficulties when it comes to requesting price breaks and better service. After all, vendors aren't exactly eager to slash costs if there isn't any big-dollar deal potential. That's why small businesses in the market for a VoIP solution would be wise to convince vendors that although their current needs are meager, there's room for growth and network expansion down the road.

Not on the Table

While every contract should be worked out on a case-by-case basis, there are some variables that simply shouldn't factor into a negotiation. Network security, for example, should be an expected service. Similarly, a company should never be willing to sacrifice uptime percentages, service availability, and customer support — even if it means passing up a so-called deal of the century. It's just not worth the risk.

Hidden Charges

The best possible VoIP contract vendor for your phone systems might include hidden fees as well which can include setup fees, deployment fees, E911 fees, etc. So you should negotiate the best possible VoIP contract or go for the VoIP phone no contract.

Benefits of VoIP Phone No Contract

Having a VoIP phone no contract allows you to have the upper hand always.

  • VoIP phone no contract is best for small and new startups/ businesses.
  • VoIP phone no contract offers a high level of customization for your business.
  • VoIP phone no contract can be more economical and feasible.
  • VoIP phone no contract providers do their best to keep you as a customer in the long term so VoIP phone no contracts might mean extra efforts to make you happy.

This also means VoIP phones with no contracts can translate into an opportunity for you to weigh down your options and consider alternatives of other VoIP phones no contract providers that might be perfect for you.

Drawbacks of a VoIP Phone No Contract

  • VoIP phone no contract won’t guarantee a maintained level of quality service.
  • VoIP phone no contract also doesn’t guarantee the level of customer support that businesses using VoIP contracted service use.
  • VoIP phone no contract affects your level of privacy. When you go with the VoIP phone no-contract provider, you don’t have the same level of control over how your data is used.
  • Fluctuations in the pricing of a VoIP phone no contract can affect you adversely in the case of a sudden spike in prices as you don’t negotiate the rates beforehand.

What are the different types of VoIP providers?

There are several top VoIP providers that might be able to meet your business goals and provide the best VoIP solutions – you just need to pin it down to one voice-over IP VoIP software provider. But first, let us explain what a voice-over IP vendor is. 

VoIP provider

VoIP provider is a company that offers VoIP phone service to its clients. VoIP phone providers usually follow the software as a SaaS model. Rather than selling their best VoIP services to companies as on-premise solutions, they have customers subscribe to a remotely hosted service. This eliminates the need for businesses to make extra investments to their own architecture only to host the service – which often needs a number of extra hardware and servers. 

With SaaS, they just have to pay a comparatively fixed amount while utilizing VoIP phone services. If they are not delighted with the service, they can unsubscribe the service and move on to some other voice-over IP VoIP software provider without bothering about the special equipment they have already invested in just to utilize one service.

These are the three different types of VoIP companies in the marketplace:

VoIP-only providers

Top VoIP companies offer telephony functions for consumers and businesses. Their services include basic features such as caller ID, call forwarding, and voice mail, but no advanced features of call management are provided.
VoIP with cloud phone system providers

These are the largest VoIP providers worldwide who enjoy the benefits of the cloud by merging cloud PBX technology with VoIP. These VoIP carriers as cloud-based phone systems have VoIP as the base of their telephony component merged with the advanced routing features of a hosted PBX. Apart from the ability to initiate and receive calls over the internet, these hosted VoIP providers offer businesses call management features like answering rules, auto attendants, and virtual extensions for individuals and departments. 

VoIP services linked to Unified Communications Solution Providers

These VoIP providers are just like VoIP with cloud phone system providers. The only difference is the offers they make to their subscribers. These companies merge different communication tools like cloud PBX, VoIP, team messaging, online meetings, and many more into one platform. This offers businesses a central hub to communicate rather than subscribing to different vendors for different communication tools.

Among various VoIP service providers, you can choose the best VoIP provider or the best possible VoIP phone contract based on its voice over IP service review and voice over IP comparison with other vendors in terms of features, services, and VoIP carriers.

Negotiating a Contract or Choosing a VoIP Phone No Contract

Consider and weigh down all your options for negotiating the best possible contract for your phone system. You can decide whether you want to adopt a contracted service or go for a VoIP phone no contract. VoIP phone no contract might become a perfect solution for your business once you realize all the leverage you can take.

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