The Real Benefits of Video Conferencing Software for Business

The Real Benefits of Video Conferencing Software for Business

One factor that is mostly overlooked benefits of video conferencing is the savings of downtime. When an executive travels interstate or internationally, he or she spends a huge amount of time in airport lounges, bars, and carting luggage around. Not to mention the time it takes to get to and from the airport. People who have travelled for business and like always have great plans to 'catch up on emails' or 'write that report' etc, however as most already know that is NEVER the case. Why? Because travelling takes it out of you! Hence, let us explore the benefits of video conferencing software for your business. 

Video Conferencing to Replace Travel

So if an executive travels once a week, the time he or she will be down is roughly 4-6 hours for that trip. More importantly, travelling will see an executive spend time away from friends and family and tend to run out of endurance very quickly. Without utilizing the benefits of video conferencing software, a tired executive performs less and underachieves and eventually, he or she may quit. 

This leads to starting the process of replacing the executive that you have burnt out, HR gets involved, the interview process begins and once a suitable candidate is found, training the new person commences. These things all cost money even though companies may not be aware when not enjoying the benefits of video conferencing software. Even worse the cycle begins again with the new replacement and it is just a matter of time before he or she gets burnt out as well.

Performance and productivity with a single executive so your business can imagine the magnitude of cost without the benefits of video conferencing software that an organisation can be exposed to if they have 10s or 100s of staff who travel as part of their roles.

This leads me to our next greatest benefits of video conferencing >  improved productivity!

Improved Productivity with Video Conferencing Software

If an organisation can increase overall productivity using the benefits of video conferencing by 2% does that seem appealing or is it justified to have the benefits of video conferencing? Well if an organisation turns over $1 million dollars per year, an increase in 2% productivity should see a 2% revenue increase, right? That's a $20K per year increase in revenue and not to mention the potential cost of losing great staff and the cost of replacing them. Furthermore maintaining happy staff members through the benefits of video conferencing technologies see less turnover and higher overall productivity.

Naturally, most organisations strive to increase productivity without the potential loss of good staff so it makes sense to deploy the benefits of video conferencing as it can really help. The benefits of video conferencing are to not stop people from travelling altogether, it is all about reducing travel, being more productive and working smarter and living a balanced lifestyle.

Like most new technology it can be daunting however the benefits of video conferencing have come a very long way and are really getting better and easier to use. Technologies like the internet, cloud technology and 5G network communications are also becoming more reliable and affordable further enhancing the benefits of video conferencing.

Companies need to embrace emerging technologies and drive the culture internally. Company culture is a key element to successfully enjoying the benefits of video conferencing software deployment. It needs to come from the top-down and the benefits of video conferencing are encouraged to be a business tool just like a desk phone or a mobile. It needs to be part of the business process.

The rollout of benefits of video conferencing in an organisation is very important and a successful rollout in usage or the 'uptake' was key in delivering the benefits of video conferencing solution.

Improving Quality of Life

Why are the benefits of video conferencing so important? The main benefits of video conferencing drivers were to reduce the exposure to OH & S claims and risks. With over 5000 agents travelling to remote towns and driving hours in the day to get to their destinations, the risk was enormous. One of the greatest benefits of video conferencing software is how it helped these agents reduce the risks significantly (not to mention direct cost savings in travel) and they also embraced the company culture correctly. An organization that enjoys the benefits of video conferencing within their processes and heavily relies on this technology to streamline business communication and how sales are conducted.

Collaboration 

So what other key benefits of video conferencing can be directly generated with the use of video conferencing software? Well let us take a look:

Team Building, Improved training, Improved decision making and Increased Competitive advantage are key benefits of video conferencing software your business could be enjoying as we speak, 

Staff can certainly build a strong bond amongst team members with regular meetings over a high-quality video conference as they 'feel' that they are there. People who have never met in 'real life' feel that they know each other at a deeper level. The benefits of video conferencing software solutions beat the traditional audio conference and most of the time one group does more talking than the other group and there is no real human interaction.

Team building also expands to companies working with their partners or project teams dealing with their customers regularly, or can even be used as a customer support tool is one of the benefits of video conferencing. The face-to-face interaction truly stimulates positive results as it allows them to compete, collaborate, encourage or counsel in a positive environment that provides recognition and motivation to succeed as benefits of video conferencing.

Benefits of video conferencing meetings are more likely to be structured and are more likely to successfully meet set objectives. Research has shown that one of the biggest benefits of video conferencing is that they are less likely to drag out or be distracted. Using the video conferencing presentation facility people from different locations can get together to create develop or review documents, project plans spread sheets drawings etc. More benefits of video conferencing include the ability for meetings to be recorded for security, for later reviewing or for training purposes.

Being able to make fast and accurate decisions can be key benefits of video conferencing for most organisations. Being able to 'huddle' over a video conference significantly helps! The ability to call someone on voice whilst the rest of the team is on board is also a benefits of video conferencing and perhaps you can also conference the key decision makers across the state too!

"Benefits of video conferencing can make a major contribution to more effective decision making in any organisation. Decisions can be made faster, based on better input and executed more effectively."

Competitive Advantage

The ultimate key to getting ahead of your competitors is to have a better offer than your competitors. Having a competitive advantage using the benefits of video conferencing software means that you have a unique proposition that will not be matched by your competitors. It could be the benefits of video conferencing product features, pricing or support.

To get genuine competitive benefits of video conferencing software, organisations need to be thinking laterally and to achieve this one needs to seek the help of others from various disciplines and experiences. Some disciplines or experiences and skills may not necessarily be in the same room. The benefits of video conferencing give you the capability to get together the best minds from anywhere in the organisation and the opportunity to create a genuine competitive advantage.

Reduce Environmental Impact

Last but not by no means least the biggest benefits of video conferencing solutions is how it serves our planet in a positive way. For many companies, air travel is the single greatest variable in their total carbon footprint. While all reductions in carbon dioxide emissions are desirable, a single jet trip can completely outstrip the carbon dioxide savings made in other areas.

The best benefits of video conferencing software are how they can reduce or eliminate the need to make routine plane trips altogether. The electricity used for video calls is negligible in comparison with the energy used to travel. Each video call that saves a trip is a direct reduction of carbon dioxide output, which justifies the benefits of video conferencing. Click here to learn about the cost of carbon travel and truly understand the benefits of video conferencing software for our planet.

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