Applicant Tracking Systems: The Key to Efficient Recruiting

Applicant Tracking Systems: The Key to Efficient Recruiting

Applicant Tracking Systems The Key to Efficient Recruiting

The quality of people you hire and welcome into your company as employees can have a drastic impact on the overall success of your business. Without the right people in place, doing roles they love that also further your growth initiatives and goals, it can be quite challenging to scale your business with efficiency and success.

To find the very best team members for your company, it’s important to recruit for not only experience, but also talent, attitude, and personality. While this is an imperative mission for companies in search of motivated employees, it can also place strain on your human and financial resources as you search for that next perfect hire.

Fortunately, there is a technological solution that many companies are embracing to reduce the pain points associated with recruiting and hiring new talent and that is Applicant Tracking Systems (ATS). ATS software offers a suite of tools designed to streamline and automate recruiting and hiring processes, so you can focus more time on selecting great candidates to help build your business.

What does an Applicant Tracking System do?

An Applicant Tracking System is a software solution that helps businesses streamline the process of recruiting, hiring, and managing new employees. ATS software helps increase hiring efficiency by electronically handling all the documents associated with recruiting, such as accepting and sorting resumes to identify good candidates more quickly.

More than 95% of Fortune 500 companies use ATS software to streamline their recruitment process and to keep up with the sheer number of applications they receive. Depending on your company’s business needs and budget, ATS solutions are available through both on-site and cloud-based deployments.  

Key Features Offered by ATS Systems

ATS software can be a powerful tool for better managing your recruiting and hiring efforts with increased efficiency and success. ATS software can be as simple as a simple database functionality to a complex full suite of tools to help your business’ recruitment process.

While the current ATS solutions on the market now were born from internal Human Resources applications, they are much more advanced and provide a full suite of tools to help you better your hiring practices.

Some of the key features offered by top ATS providers include:

  • Job posting automation and management
  • Resume management, sorting, and screening
  • Employee referral program management
  • Candidate search management
  • Candidate communication and interview management tools
  • Workflow management and automation
  • Pre-screening services
  • Social media integration
  • Reporting tools
  • Compliance with industry hiring regulations
  • User-friendly portals for internal and candidate use

All of these features help you stay competitive in the job market and can help ensure that you stand out compared to other similar vacancies. And also, being able to reach applicants through multiple media platforms is a great way to increase the reach of candidates. 

Some of the more advanced ATS solutions even offer more in-depth tools for the hiring process, including:

  • Background checks
  • Certification checks
  • Candidate tracking for future positions
  • Social media talent acquisition

Pain Point Reduction with ATS Systems

Implementing an ATS software solution can dramatically upgrade how you handle recruiting and hiring new team members. However, like any software investment, there are a variety of solutions to choose from and you will need to carefully consider your pain points and business needs to understand what features and tools will best help you boost the efficiency of your recruiting and hiring practices.

In the end, the objective of using an ATS solution is to hire quality candidates that can add value to your company. 

To best identify the pain points in your current processes, you can use questions such as these to help guide your exploration and ultimately make the decision on which ATS solution will best fulfill your needs and goals:

  • Does manual handling of recruiting and hiring paperwork take up more time than any other steps in the process?
  • Do you struggle to find adequate talent for your team, or have key positions stay open for long periods of time?
  • Do you struggle with compliance issues surrounding your current hiring practices?
  • Are you posting jobs and managing resumes manually?
  • Is your communication process with candidates clunky, manual, and outdated?
  • How well does your recruitment team collaborate together?

The questions that receive an answer of “yes” are the pain points that could be holding back your hiring process, and by extension, the successful growth of your company. Identifying your company’s specific needs and gaps in efficiency will help you choose an ATS system that will help improve your recruiting procedures. Without taking this necessary step, you are likely to choose a system that does not meet your needs and may cause more work, confusion, and inefficiency around recruiting and hiring. Remember, an ATS solution is meant to improve how your business does the recruiting, not complicate it more. 

The right type of ATS software can create the most dynamic job adverts to attract more applicants to your company and filter all candidates adequately to streamline the next steps of the hiring process. Clear and effective communication with candidates can save your company so much time and effort when it comes to recruiting talent and help avoid turning away top talent due to having a negative hiring process experience. Most top applicant tracking system software now features mobile apps to make the process even more convenient. 

When you have a shortlist of ATS options, it can also be very valuable to contact the provider and schedule a demo of their software. Most ATS providers will happily provide free demos and address any questions that you have as you see the system in action. Communicate your pain points, make sure that the system will meet your needs effectively, and make sure that you can leverage the ATS solution for your continued growth and success.

Also, you can refer to our guide to the best applicant tracking systems on the market currently and narrow down the best software solution that can fit your company’s unique needs. 


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