Project Management Software

What is Project Management Software?

Project management software is a centralized suite of tools designed to help individuals, teams, and companies organize and manage complex projects with tasks, timelines, resource allocation, and collaboration. Project management tools help streamline and structure projects to ensure that teams can collaborate and work efficiently toward clearly shared objectives and goals, throughout the project.

Project management solutions can be simplistic, offering tasks, checklists, and calendars to organize straightforward projects, or robust, providing full-scale, customizable tools to manage multiple large portfolios simultaneously.

Key Features and Capabilities of Project Management Software

  • Task Management: Project management software provides task management tools to help companies assign, monitor, and manage individual tasks involved in a project, from the planning phase through completion.
  • Workflow Management: Project management tools have integrated Workflow Automation tools that automatically assign tasks or send notifications to team members according to specific rules or triggers. Some project management tools also offer Robotic Process Automation (RPA) tools that enable customized bots to automate repetitive tasks, reduce human data entry errors, and improve project speed and efficiency while reducing costs.
  • Resource Management: Project management solutions offer resource management tools to streamline the process of planning and allocating resources, and ensure projects are completed on time and within budget.
  • Budgeting: Project management software includes budgeting tools to help companies estimate, categorize, and plan project costs so resources can be allocated accurately during each phase of a project.
  • Team Collaboration: Project management systems provide collaboration capabilities, including video meetings, chat, workspaces and document version control to help teams stay connected and work efficiently during projects.
  • Project Reporting and Analytics: Project management software includes reporting and analytics to monitor budgets, track project progression, and measure project completion and milestones. 

Project Management Software by Company Size

We’ve got a page dedicated especially to the best small business project management software vendors, which you can check out here:

Project Management Software for Small Business

Project Management Software by Methodology

Depending on the industry your organization operates in, as well as any specific needs, different project methodologies may be suited for your business teams. We've got two pages dedicated each to Agile and Kanban styles of project management, that you can check out here:

Project Management Software by Industry

Looking for project management vendors that have solutions built to industry-specific requirements? Check out our lists for some of the most common industries that utilize project management software:

Need to know more? Check out our project management software FAQs.

Top 10 Project Management Software

CMW Tracker / Basecamp / NetSuite / SutiProcure / Monday.com / SAP Enterprise Portfolio and Project Management / ProWorkflow / Oracle ERP / LiquidPlanner / Smartsheet

WH Score
8.5
Freedcamp
63reviews
Starting Price:$0 per user / per month
Freedcamp is a project management tool that is suitable for large and small projects alike. Whether it’s a conventional task list or card-style Kanban boards, this all-in-one platform also offers users the power to split larger tasks into smaller subtasks.
WH Score
8.5
Jira
148reviews
Starting Price:$0 per user / per month
Built for software development teams, Jira offers complete visibility and control for project managers as they plan sprints and get various team members to collaborate. With information always up-to-date, every single process from initial concept to final release can be carried out based on the late...
WH Score
8.5
AdaptiveWork
42reviews
Starting Price:N/A
Clarizen is a cloud-based project management software that’s focused towards aligning goals across the organization, and at various stakeholder levels as well. All-round monitoring of projects as they happen are a vital feature for streamlining processes, while eliminating silos. 
WH Score
8.5
Intervals
31reviews
Starting Price:$29 per user / per month
Specializing in time and task tracking, Intervals is a project management solution that is built with the needs of small teams in mind.
WH Score
8.5
TeamGantt
44reviews
Starting Price:$0 per user / per month
Teamgantt is a powerful project management tool that helps teams stay organized and on track. With its easy-to-use interface, Teamgantt allows team members to view and update project timelines, assign tasks, and track progress in one place.
WH Score
8.4
Kantata
100reviews
Starting Price:N/A
Mavenlink is a versatile project management solution that can scale up or down, depending on varying business needs. Track multiple projects at the same time via Gantt charts, task lists or threaded conversations, with progress visible at a glance or at a more granular task level. Take analysis a st...
WH Score
8.4
Buildtools
29reviews
Starting Price:$0 per user / per month
Buildtools is a powerful suite of tools designed to streamline the building and construction process. With Buildtools, contractors, architects, and builders can easily manage their projects, collaborate with team members, and keep track of project progress.
WH Score
8.4
Birdview PSA
49reviews
Starting Price:$13.5 per user / per month
With Easy Projects, maintain transparency across your organization and its stakeholders for every project, all the way down to an individual task level. Real-time collaboration includes file sharing and user tagging, with time stamps of all activities in the event of an audit.  
WH Score
8.4
QuickBase
44reviews
Starting Price:$30 per user / per month
QuickBase is a tool that goes beyond project management and helps its users manage their entire business. This is done by using the apps you need from a large library. All apps are built to share data and work with each other, and the number of apps you can use depends only on the QuickBase user pla...
WH Score
8.4
Celoxis
33reviews
Starting Price:$22.5 per user / per month
With Celoxis, you get a bird's eye view of all your projects, ranging from real-time monitoring to needs-based allocations. 

Learn more about Project Management Software

What is the difference between project management and project portfolio management?

Project management focuses on a single project, while a project portfolio encompasses multiple projects (which may or may not be related to one another). Additionally, single projects focus on day-to-day tasks and deadlines, while project portfolios pay emphasis to overarching budgets, ROI and strategic as well as executive-level KPIs.

Which other software/tools can project management software integrate with?

Being a solution that can enable any business team across any industry to handle daily tasks, project management tools are versatile enough to integrate with numerous other tools companywide. These include (but aren’t limited to):

Can project management tools be deployed on-site?

On-site project management tools are still a viable alternative, even though cloud-based project management tools are more popular and comparatively less expensive. This is because on-site project management solutions can offer complete proprietary control, total ownership, as well as the autonomy to customize the solution as needed.

Additionally, being able to work offline and greater data security are also factors that greatly influence some organizations to adopt on-site project management software - especially those that function in remote areas and in high-compliance environments, respectively.

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