Project Management Software

What is the best Project Management Software?

Project Management software is a suite of tools, features, tracking, and integrations that are all designed for smoothly managing projects from beginning to completion. 

Whether a project involves various levels of intricate steps or requires that groups of employees and/or clients work together seamlessly, project management software can help your company successfully manage and complete your projects across all departments or even externally with clients or partners. 

Many companies struggle to understand how to best time the implementation of a project management software. Investing in project management tools too early when your projects are small (in both number and complexity) could end up adding an unnecessary complication of entering and tracking data in a dedicated system before it’s beneficial. However, waiting too long to implement project management tools could cause efficiency losses and jeopardize project completion and success. 

There are several types of Project management tools, beginning with the most user-friendly and basic to complex tool sets for full portfolio management. 

The main types of Project Management software are:

  • Basic, Stand-Alone Tools
  • Collaborative Tools
  • Mid-Range Project Management Tools
  • High-End Project Management Tools
  • Project Portfolio Management (PPM) Tools

The top Project Management software features are:

  • Project Gantt View
  • Scheduling
  • Templates
  • Resource Management
  • Portfolio Management
  • Time Management
  • Cost Tracking
  • Risk Management
  • Document Management
  • Change Management
  • Workflow Management
  • Ticket Management
  • Web Services API
  • Customizable Dashboards
  • Intuitive Operations
  • Custom Fields
  • Custom Forms
  • Custom Reports

The business benefits of Project Management software include:

  • Facilitate seamless collaboration on all the moving pieces involved in one or many projects.
  • Improve scheduling on projects with a variety of tools.
  • Reduce costs and build efficiency into your project timelines.
  • Improve project progression tracking and quantify results upon completion of projects.
  • Enhance team and/or client communication while working together on shared projects and initiatives.
  • Create organization with delegation tools, project tracking, and more.

There are many Project Management software systems available, each offering an array of powerful, effective tools to support efficient, streamlined projects with high completion and success rates. 

Selecting or switching to the perfect Project Management software for your company involves deep business examination and thoughtful research and analysis of the features and system capabilities that will best suit your business now and scale with you as you grow.

Top 10 Project Management

LiquidPlanner / Wrike / Mavenlink / Smartsheet / Celoxis / Clarizen / Teamwork / Zoho Projects / Base Builders / Basecamp

WH Score
9.0
QuickBase

QuickBase

39reviews
Starting Price:N/A

QuickBase is a tool that goes beyond project management and helps its users manage their entire business. This is done by using the apps you need from a large library. All apps are built to share data and work with each other, and the number of apps you can use depends only on the Qui...

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WH Score
8.9
Function Point

Function Point

68reviews
Starting Price:$40 / user / per month

Developed with the needs of creative agencies in mind, Function Point offers all the features needed to keep creative projects within budget and deadlines. Connect with existing accounting systems to automatically generate invoices, and use the inbuilt CRM system to further track and serve leads.&nb...

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WH Score
8.9
Clarizen

Clarizen

37reviews
Starting Price:N/A

Clarizen is a cloud-based project management software that’s focused towards aligning goals across the organization, and at various stakeholder levels as well. All-round monitoring of projects as they happen are a vital feature for streamlining processes, while eliminating silos.

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WH Score
8.9
Kanbanchi

Kanbanchi

40reviews
Starting Price:$19.97 / user / per month

Kanbanchi is a task and project management software which revolves around the Kanban style of management (as its name suggests). Use the Kanban board to create, assign and monitor tasks, while collaborating with fellow team members on a real-time basis.

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WH Score
8.9
WorkZone

WorkZone

24reviews
Starting Price:$24 / user / per month

WorkZone empowers teams by offering a suite of features that can offer real-time insights within easy reach, while also enabling automatic scheduling to remind team members of upcoming tasks.

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WH Score
8.9
Buildtools

Buildtools

22reviews
Starting Price:$0 / user / per month

BuildTools is a project management solution that is specially tailored for the construction industry. Whether it’s remodeling or fully-fledged construction, managers can stay at the top of every stage within a project, by monitoring budgets, resources and timeframes.

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WH Score
8.9
Easy Projects

Easy Projects

43reviews
Starting Price:$25.75 / user / per month

With Easy Projects, maintain transparency across your organization and its stakeholders for every project, all the way down to an individual task level. Real-time collaboration includes file sharing and user tagging, with time stamps of all activities in the event of an audit.  

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WH Score
8.9
Intervals

Intervals

25reviews
Starting Price:$159 / user / per month

Specializing in time and task tracking, Intervals is a project management solution that is built with the needs of small teams in mind.

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WH Score
8.8
AceProject

AceProject

5reviews
Starting Price:$0 / user / per month

AceProject is a complete project management solution which spans across core work management, to time and expense tracking.

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WH Score
8.8
TeamGantt

TeamGantt

37reviews
Starting Price:$0 / user / per month

As its name suggests, TeamGantt pays prime emphasis to Gantt charts – but by making them easier to build and far more interactive. Start by creating a Gantt chart with easy drag-and-drop modules, and invite collaborators both internal and external to work together on your project. 

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Learn more about Project Management Software

What is Project Management Software?

Project Management software is a suite of tools, features, tracking, and integrations that are all designed for smoothly managing projects from beginning to completion.

What are the Common Features of Project Management Software?

The top Project Management software features are:

  • Project Gantt View
  • Scheduling
  • Templates
  • Resource Management
  • Portfolio Management
  • Time Management
  • Cost Tracking
  • Risk Management
  • Document Management
  • Change Management
  • Workflow Management
  • Ticket Management
  • Web Services API
  • Customizable Dashboards
  • Intuitive Operations
  • Custom Fields
  • Custom Forms
  • Custom Reports

What are the Benefits of Project Management Software?

The benefits of Project Management software include:

  • Facilitate seamless collaboration on all the moving pieces involved in one or many projects.
  • Improve scheduling on projects with a variety of tools.
  • Reduce costs and build efficiency into your project timelines.
  • Improve project progression tracking and quantify results upon completion of projects.
  • Enhance team and/or client communication while working together on shared projects and initiatives.
  • Create organization with delegation tools, project tracking, and more.

What are the Primary Functions of Project Management Software?

The primary functions of project management software are: 

  • Remote and mobile Access
  • Centralized workflow tools 
  • Collaboration tools 
  • Team accountability tracking and tools
  • Documentation
  • Meeting organization 
  • Budgeting 
  • Timelines 

Why is Project Management Software Important?

Project Management Software is important because it provides a suite of tools to help companies organize projects, keep team members accountable and on track, ensure projects stay on time and in budget, and help team collaborate more efficiently to accomplish shared goals. Project Management software helps a group see the big picture and then organize it into actionable steps and timelines for successful project completion. 

What Industries Use Project Management Software?

The industries that use project management software include:

  • Real Estate
  • B2B
  • Information Technology
  • Software
  • Marketing
  • Internet Companies
  • Construction
  • Manufacturing
  • Engineering
  • Architecture
  • Agencies

Who Uses Project Management Software?

Project managers, employees, contractors, executives, and IT teams all use project management software as needed during the course of projects in progress in a business. 

Do All Companies Use Project Management? 

Most all successful companies use project management tools to organize and complete projects, keep projects on time and in-budget, and delegate tasks for streamlined collaboration among various teams or external partners. 

What are the Challenges with Project Management?

The challenges with project management include:

  • Global competition
  • Old systems and technology
  • Issues with infrastructure
  • Expertise needed for software 
  • Completing projects on time and within the budget
  • Collaboration among teams and external partners
  • Failed workflows or missed deadlines

How to Buy Project Management Software?

You can use the following checklist to help you determine how to buy the best project management system for your business.

  • Focus on business needs, project needs and issues, and growth goals driving the decision to get a new or upgraded project management software.
  • Plan for data migration, implementation costs, IT involvement, and any downtime that may impact employees or in-progress projects during the transition.
  • Make a plan to support user adoption through training.
  • Understand the project management processes you’re looking to streamline and automate.
  • Don’t skip the product demos offered by project management software vendors to show features and functionality.
  • Understand reporting and analytics needs.