Project Management Software

What is Project Management Software?

Project management software is a centralized suite of tools designed to help individuals, teams, and companies organize and manage complex projects with tasks, timelines, resource allocation, and collaboration. Project management tools help streamline and structure projects to ensure that teams can collaborate and work efficiently toward clearly shared objectives and goals, throughout the project.

Project management solutions can be simplistic, offering tasks, checklists, and calendars to organize straightforward projects, or robust, providing full-scale, customizable tools to manage multiple large portfolios simultaneously.

Key Features and Capabilities of Project Management Software

  • Task Management: Project management software provides task management tools to help companies assign, monitor, and manage individual tasks involved in a project, from the planning phase through completion.
  • Workflow Management: Project management tools have integrated Workflow Automation tools that automatically assign tasks or send notifications to team members according to specific rules or triggers. Some project management tools also offer Robotic Process Automation (RPA) tools that enable customized bots to automate repetitive tasks, reduce human data entry errors, and improve project speed and efficiency while reducing costs.
  • Resource Management: Project management solutions offer resource management tools to streamline the process of planning and allocating resources, and ensure projects are completed on time and within budget.
  • Budgeting: Project management software includes budgeting tools to help companies estimate, categorize, and plan project costs so resources can be allocated accurately during each phase of a project.
  • Team Collaboration: Project management systems provide collaboration capabilities, including video meetings, chat, workspaces and document version control to help teams stay connected and work efficiently during projects.
  • Project Reporting and Analytics: Project management software includes reporting and analytics to monitor budgets, track project progression, and measure project completion and milestones. 

Project Management Software by Company Size

We’ve got a page dedicated especially to the best small business project management software vendors, which you can check out here:

Project Management Software for Small Business

Project Management Software by Methodology

Depending on the industry your organization operates in, as well as any specific needs, different project methodologies may be suited for your business teams. We've got two pages dedicated each to Agile and Kanban styles of project management, that you can check out here:

Project Management Software by Industry

Looking for project management vendors that have solutions built to industry-specific requirements? Check out our lists for some of the most common industries that utilize project management software:

Need to know more? Check out our project management software FAQs.

Top 10 Project Management Software

CMW Tracker / Basecamp / NetSuite / SutiProcure / Monday.com / SAP Enterprise Portfolio and Project Management / ProWorkflow / Oracle ERP / LiquidPlanner / Smartsheet

WH Score
8.7
Asana

Asana

523reviews
Starting Price:$0 per user / per month
Asana is a project management tool which features a centralized platform for assigning, tracking and analyzing daily operations. Scalable for any industry or task, Asana also offers multiple project views, further optimizing its centralization quotient. 
WH Score
8.7
Trello

Trello

107reviews
Starting Price:$0 per user / per year
Trello features a project management solution which resembles the Kanban workflow. Use cards to carve out processes on a granular level, with all other forms of collateral (such as comments, checklists and attachments) included within the card.  
WH Score
8.7
Wrike

Wrike

56reviews
Starting Price:$0 per user / per month
Wrike is a project management and collaboration tool that helps teams work together more efficiently. With Wrike, you can easily create and assign tasks, set deadlines, and track progress. The platform also allows for seamless collaboration and communication with team members, making it a great choi...
WH Score
8.6
Teamwork

Teamwork

163reviews
Starting Price:$0 per user / per month
Teamwork is a scalable project management solution that can facilitate operations for both small and large teams. As your business grows, Teamwork can grow with you – thanks to cloud-based functionalities that can be added or removed at great convenience.  
WH Score
8.6
Targetprocess

Targetprocess

135reviews
Starting Price:N/A
Targetprocess is an agile-focused project management software which gives teams the autonomy to choose their methodology style. Choose from Scrum or Kanban, and bring all your business units together to consolidate every single work operation.
WH Score
8.6
Workfront

Workfront

178reviews
Starting Price:N/A
Workfront is a cloud-based project management software that helps teams collaborate and streamline their work. With Workfront, teams can easily manage tasks, projects, and resources in one central location.
WH Score
8.6
IFS

IFS

9reviews
Starting Price:N/A
IFS is an enterprise resource planning (ERP) software solution designed for large and medium-sized organizations. It provides a comprehensive suite of applications for various departments within a company, including finance, supply chain, manufacturing, and human resources. IFS offers on-premise and...
WH Score
8.6
Microsoft Project

Microsoft Project

220reviews
Starting Price:$10 per user / per month
Microsoft Projects is a full-feature and scalable solution that can accommodate any number of teams or projects. Dynamic scheduling enables quick project assignments based on individual variables, while workflow automations determine the interface in which teams collaborate. 
WH Score
8.5
Microsoft Dynamics 365 Business Central

Microsoft Dynamics 365 Business Central

505reviews
Starting Price:$0 per user / per month
Microsoft Dynamics Enterprise Resource Planning Software is a line of business management software consisting of four separate products owned and developed by Microsoft Corporation. The products include; Dynamics SL, Dynamics AX, Dynamics GP and Dynamics NAV. While each product has been engineered w...
WH Score
8.5
FINSYNC

FINSYNC

5reviews
Starting Price:$0 per user / per month
FINSYNC is an all-in-one financial management system that is designed to help small to midsize businesses grow and succeed. 

Project Management Topics

Learn more about Project Management Software

What is the difference between project management and project portfolio management?

Project management focuses on a single project, while a project portfolio encompasses multiple projects (which may or may not be related to one another). Additionally, single projects focus on day-to-day tasks and deadlines, while project portfolios pay emphasis to overarching budgets, ROI and strategic as well as executive-level KPIs.

Which other software/tools can project management software integrate with?

Being a solution that can enable any business team across any industry to handle daily tasks, project management tools are versatile enough to integrate with numerous other tools companywide. These include (but aren’t limited to):

Can project management tools be deployed on-site?

On-site project management tools are still a viable alternative, even though cloud-based project management tools are more popular and comparatively less expensive. This is because on-site project management solutions can offer complete proprietary control, total ownership, as well as the autonomy to customize the solution as needed.

Additionally, being able to work offline and greater data security are also factors that greatly influence some organizations to adopt on-site project management software - especially those that function in remote areas and in high-compliance environments, respectively.

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