Project Management Software

What is the best Project Management Software?

Project Management software is a suite of tools, features, tracking, and integrations that are all designed for smoothly managing projects from beginning to completion. 

Whether a project involves various levels of intricate steps or requires that groups of employees and/or clients work together seamlessly, project management software can help your company successfully manage and complete your projects across all departments or even externally with clients or partners. It's worthwhile to compare project management software features and pricing to understand what tools will be most beneficial for your company.

Many companies struggle to understand how to best time the implementation of a project management software. Investing in project management tools too early when your projects are small (in both number and complexity) could end up adding an unnecessary complication of entering and tracking data in a dedicated system before it’s beneficial. However, waiting too long to compare project management software implementation timelines and implement project management tools could cause efficiency losses and jeopardize project completion and success. 

There are several types of Project management tools, beginning with the most user-friendly and basic to complex tool sets for full portfolio management. 

The main types of Project Management software are:

  • Basic, Stand-Alone Tools
  • Collaborative Tools
  • Mid-Range Project Management Tools
  • High-End Project Management Tools
  • Project Portfolio Management (PPM) Tools

The top Project Management software features are:

  • Project Gantt View
  • Scheduling
  • Templates
  • Resource Management
  • Portfolio Management
  • Time Management
  • Cost Tracking
  • Risk Management
  • Document Management
  • Change Management
  • Workflow Management
  • Ticket Management
  • Web Services API
  • Customizable Dashboards
  • Intuitive Operations
  • Custom Fields
  • Custom Forms
  • Custom Reports

The business benefits of Project Management software include:

  • Facilitate seamless collaboration on all the moving pieces involved in one or many projects.
  • Improve scheduling on projects with a variety of tools.
  • Reduce costs and build efficiency into your project timelines.
  • Improve project progression tracking and quantify results upon completion of projects.
  • Enhance team and/or client communication while working together on shared projects and initiatives.
  • Create organization with delegation tools, project tracking, and more.

There are many Project Management software systems available, each offering an array of powerful, effective tools to support efficient, streamlined projects with high completion and success rates. 

Selecting or switching to the perfect Project Management software for your company involves deep business examination and thoughtful research and analysis of the features and system capabilities that will best suit your business now and scale with you as you grow. When you compare project management software vendors, look for information on pricing, features, and implementation to help guide your decision. If you compare project management software reviews from companies like your own, you can also find good insight into the most helpful tools and issues to avoid during implementation. 

Top 10 Project Management

LiquidPlanner / Wrike / Mavenlink / Smartsheet / Celoxis / Clarizen / Teamwork / Zoho Projects / Base Builders / Basecamp

WH Score
9.4
Wrike

Wrike

51reviews
Starting Price:$0 / user / per month
With Wrike, consolidate every task and team member onto one central platform that’s conveniently located in the cloud. Customize projects and tasks based on your preferences, with workflow automation. Real-time alerts further keep team members updated on what’s missing or pending, so act...
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WH Score
9.4
Workfront

Workfront

176reviews
Starting Price:N/A
Customizable for any task, business unit, organization or industry, Workfront empowers managers to get work done while maintaining full visibility of resources and timelines.
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WH Score
9.3
Microsoft Project

Microsoft Project

208reviews
Starting Price:$0 / user / per month
Microsoft Projects is a full-feature and scalable solution that can accommodate any number of teams or projects. Dynamic scheduling enables quick project assignments based on individual variables, while workflow automations determine the interface in which teams collaborate. 
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WH Score
9.3
Freedcamp

Freedcamp

58reviews
Starting Price:$0 / user / per month
Freedcamp is a project management tool that is suitable for large and small projects alike. Whether it’s a conventional task list or card-style Kanban boards, this all-in-one platform also offers users the power to split larger tasks into smaller subtasks.
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WH Score
9.2
Celoxis

Celoxis

28reviews
Starting Price:$22.50 / user / per month
With Celoxis, you get a bird's eye view of all your projects, ranging from real-time monitoring to needs-based allocations. 
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WH Score
9.1
Podio

Podio

89reviews
Starting Price:$0 / user / per month
With Podio, clearly define the roles of each team member and collaborate on a real-time basis, for effective and feasible project management. 
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WH Score
9.1
Mavenlink

Mavenlink

91reviews
Starting Price:N/A
Mavenlink is a versatile project management solution that can scale up or down, depending on varying business needs. Track multiple projects at the same time via Gantt charts, task lists or threaded conversations, with progress visible at a glance or at a more granular task level. Take analysis a st...
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WH Score
9.1
Smartsheet

Smartsheet

56reviews
Starting Price:$25 / user / per month
Smartsheet is a scalable project management platform that can be customized on a granular level, depending on your business’s unique objectives and/or project requirements. Smartsheet also streamlines content management and collaboration between multiple stakeholders - while offering full-scal...
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WH Score
9.1
Trello

Trello

92reviews
Starting Price:$0 / user / per month
Trello features a project management solution which resembles the Kanban workflow. Use cards to carve out processes on a granular level, with all other forms of collateral (such as comments, checklists and attachments) included within the card.  
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WH Score
9.0
Jira

Jira

102reviews
Starting Price:$0 / user / per month
Built for software development teams, Jira offers complete visibility and control for project managers as they plan sprints and get various team members to collaborate. With information always up-to-date, every single process from initial concept to final release can be carried out based on the late...
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Learn more about Project Management Software

What is Project Management Software?

Project Management software is a suite of tools, features, tracking, and integrations that are all designed for smoothly managing projects from beginning to completion.

What are the Common Features of Project Management Software?

The top Project Management software features are:

  • Project Gantt View
  • Scheduling
  • Templates
  • Resource Management
  • Portfolio Management
  • Time Management
  • Cost Tracking
  • Risk Management
  • Document Management
  • Change Management
  • Workflow Management
  • Ticket Management
  • Web Services API
  • Customizable Dashboards
  • Intuitive Operations
  • Custom Fields
  • Custom Forms
  • Custom Reports

What are the Benefits of Project Management Software?

The benefits of Project Management software include:

  • Facilitate seamless collaboration on all the moving pieces involved in one or many projects.
  • Improve scheduling on projects with a variety of tools.
  • Reduce costs and build efficiency into your project timelines.
  • Improve project progression tracking and quantify results upon completion of projects.
  • Enhance team and/or client communication while working together on shared projects and initiatives.
  • Create organization with delegation tools, project tracking, and more.

What are the Primary Functions of Project Management Software?

The primary functions of project management software are: 

  • Remote and mobile Access
  • Centralized workflow tools 
  • Collaboration tools 
  • Team accountability tracking and tools
  • Documentation
  • Meeting organization 
  • Budgeting 
  • Timelines 

Why is Project Management Software Important?

Project Management Software is important because it provides a suite of tools to help companies organize projects, keep team members accountable and on track, ensure projects stay on time and in budget, and help team collaborate more efficiently to accomplish shared goals. Project Management software helps a group see the big picture and then organize it into actionable steps and timelines for successful project completion. 

What Industries Use Project Management Software?

The industries that use project management software include:

  • Real Estate
  • B2B
  • Information Technology
  • Software
  • Marketing
  • Internet Companies
  • Construction
  • Manufacturing
  • Engineering
  • Architecture
  • Agencies

Who Uses Project Management Software?

Project managers, employees, contractors, executives, and IT teams all use project management software as needed during the course of projects in progress in a business. 

Do All Companies Use Project Management? 

Most all successful companies use project management tools to organize and complete projects, keep projects on time and in-budget, and delegate tasks for streamlined collaboration among various teams or external partners. 

What are the Challenges with Project Management?

The challenges with project management include:

  • Global competition
  • Old systems and technology
  • Issues with infrastructure
  • Expertise needed for software 
  • Completing projects on time and within the budget
  • Collaboration among teams and external partners
  • Failed workflows or missed deadlines

How to Buy Project Management Software?

You can use the following checklist to help you determine how to buy the best project management system for your business.

  • Focus on business needs, project needs and issues, and growth goals driving the decision to get a new or upgraded project management software.
  • Plan for data migration, implementation costs, IT involvement, and any downtime that may impact employees or in-progress projects during the transition.
  • Make a plan to support user adoption through training.
  • Understand the project management processes you’re looking to streamline and automate.
  • Don’t skip the product demos offered by project management software vendors to show features and functionality.
  • Understand reporting and analytics needs.