Project Management Software

What is Project Management Software?

Project management software is a centralized suite of tools designed to help individuals, teams, and companies organize and manage complex projects with tasks, timelines, resource allocation, and collaboration. Project management tools help streamline and structure projects to ensure that teams can collaborate and work efficiently toward clearly shared objectives and goals, throughout the project.

Project management solutions can be simplistic, offering tasks, checklists, and calendars to organize straightforward projects, or robust, providing full-scale, customizable tools to manage multiple large portfolios simultaneously.

Key Features and Capabilities of Project Management Software

  • Task Management: Project management software provides task management tools to help companies assign, monitor, and manage individual tasks involved in a project, from the planning phase through completion.
  • Workflow Management: Project management tools have integrated Workflow Automation tools that automatically assign tasks or send notifications to team members according to specific rules or triggers. Some project management tools also offer Robotic Process Automation (RPA) tools that enable customized bots to automate repetitive tasks, reduce human data entry errors, and improve project speed and efficiency while reducing costs.
  • Resource Management: Project management solutions offer resource management tools to streamline the process of planning and allocating resources, and ensure projects are completed on time and within budget.
  • Budgeting: Project management software includes budgeting tools to help companies estimate, categorize, and plan project costs so resources can be allocated accurately during each phase of a project.
  • Team Collaboration: Project management systems provide collaboration capabilities, including video meetings, chat, workspaces and document version control to help teams stay connected and work efficiently during projects.
  • Project Reporting and Analytics: Project management software includes reporting and analytics to monitor budgets, track project progression, and measure project completion and milestones. 

Project Management Software by Company Size

We’ve got a page dedicated especially to the best small business project management software vendors, which you can check out here:

Project Management Software for Small Business

Project Management Software by Methodology

Depending on the industry your organization operates in, as well as any specific needs, different project methodologies may be suited for your business teams. We've got two pages dedicated each to Agile and Kanban styles of project management, that you can check out here:

Project Management Software by Industry

Looking for project management vendors that have solutions built to industry-specific requirements? Check out our lists for some of the most common industries that utilize project management software:

Need to know more? Check out our project management software FAQs.

Top 10 Project Management Software

NetSuite / CMW Tracker / Basecamp / Monday.com / SAP Enterprise Portfolio and Project Management / ProWorkflow / Oracle ERP / LiquidPlanner / Smartsheet / Asana

WH Score
6.5
RationalPlan Cloud
1review
Starting Price:$0 per user / per month
RationalPlan is project management software that’s built for teams across any business industry. Track timelines and resources, while also monitoring expenses and budgets.
WH Score
5.1
Project KickStart
1review
Starting Price:$199.95 per user / per year
Ideal for small and medium-sized businesses, Project Kick Start offers project management that’s coupled together with email and address book integrations. Categorize projects based on phases, tasks and sub tasks, while using notes for extra insights. 

Learn more about Project Management Software

What is the difference between project management and project portfolio management?

Project management focuses on a single project, while a project portfolio encompasses multiple projects (which may or may not be related to one another). Additionally, single projects focus on day-to-day tasks and deadlines, while project portfolios pay emphasis to overarching budgets, ROI and strategic as well as executive-level KPIs.

Which other software/tools can project management software integrate with?

Being a solution that can enable any business team across any industry to handle daily tasks, project management tools are versatile enough to integrate with numerous other tools companywide. These include (but aren’t limited to):

Can project management tools be deployed on-site?

On-site project management tools are still a viable alternative, even though cloud-based project management tools are more popular and comparatively less expensive. This is because on-site project management solutions can offer complete proprietary control, total ownership, as well as the autonomy to customize the solution as needed.

Additionally, being able to work offline and greater data security are also factors that greatly influence some organizations to adopt on-site project management software - especially those that function in remote areas and in high-compliance environments, respectively.

The right software for your business

Get your personalized recommendations now.