Project Management Software

What is the best Project Management Software?

Project Management software is a suite of tools, features, tracking, and integrations that are all designed for smoothly managing projects from beginning to completion. 

Whether a project involves various levels of intricate steps or requires that groups of employees and/or clients work together seamlessly, project management software can help your company successfully manage and complete your projects across all departments or even externally with clients or partners. 

Many companies struggle to understand how to best time the implementation of a project management software. Investing in project management tools too early when your projects are small (in both number and complexity) could end up adding an unnecessary complication of entering and tracking data in a dedicated system before it’s beneficial. However, waiting too long to implement project management tools could cause efficiency losses and jeopardize project completion and success. 

There are several types of Project management tools, beginning with the most user-friendly and basic to complex tool sets for full portfolio management. 

The main types of Project Management software are:

  • Basic, Stand-Alone Tools
  • Collaborative Tools
  • Mid-Range Project Management Tools
  • High-End Project Management Tools
  • Project Portfolio Management (PPM) Tools

The top Project Management software features are:

  • Project Gantt View
  • Scheduling
  • Templates
  • Resource Management
  • Portfolio Management
  • Time Management
  • Cost Tracking
  • Risk Management
  • Document Management
  • Change Management
  • Workflow Management
  • Ticket Management
  • Web Services API
  • Customizable Dashboards
  • Intuitive Operations
  • Custom Fields
  • Custom Forms
  • Custom Reports

The business benefits of Project Management software include:

  • Facilitate seamless collaboration on all the moving pieces involved in one or many projects.
  • Improve scheduling on projects with a variety of tools.
  • Reduce costs and build efficiency into your project timelines.
  • Improve project progression tracking and quantify results upon completion of projects.
  • Enhance team and/or client communication while working together on shared projects and initiatives.
  • Create organization with delegation tools, project tracking, and more.

There are many Project Management software systems available, each offering an array of powerful, effective tools to support efficient, streamlined projects with high completion and success rates. 

Selecting or switching to the perfect Project Management software for your company involves deep business examination and thoughtful research and analysis of the features and system capabilities that will best suit your business now and scale with you as you grow.

Top 10 Project Management

LiquidPlanner / Wrike / Mavenlink / Smartsheet / Celoxis / Clarizen / Teamwork / Zoho Projects / Base Builders / Basecamp

WH Score
8.7
Redbooth

Redbooth

35reviews
Starting Price:$0 / user / per month

Redbooth is a full-scale project management software that offers real-time collaboration to stay on top of every task and project. With HD video meetings easily accessible from within the main platform, team members can communicate quickly and easily to get work done.

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WH Score
8.7
Zoho Projects

Zoho Projects

58reviews
Starting Price:$0 / user / per month

Zoho Projects features an easy-to-use interface and appealing color coding to make project management an effortless process. Collaborate with remote teams on a real-time basis by assigning tasks, creating workflows and monitoring any dependencies along the way.  

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WH Score
8.5
Sciforma

Sciforma

25reviews
Starting Price:N/A

Sciforma offers a streamlined solution for project managers who are looking to monitor tasks across the workspace, over a centralized platform. Allocate tasks, manage project scope and even track resource dependencies on a real-time basis so that nothing is missed.

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WH Score
8.5
Base Builders

Base Builders

17reviews
Starting Price:$13.50 / user / per month

Præsto AE is specialized project management software that is developed for the architecture and engineering industry. The system features tracking fields, which can be custom created and defined based on the task that it is meant for.

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WH Score
8.5
inMotion

inMotion

22reviews
Starting Price:N/A

inMotion is project management software specifically designed for creative projects. While generic project management tools enable work allocation and real-time monitoring over a central dashboard, creative professionals have capabilities that can make reviews and approvals for creative assets all t...

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WH Score
8.3
Vorex

Vorex

11reviews
Starting Price:N/A

Vorex is a project management solution that is specifically focused towards the IT industry. Create new projects by either using one of the prebuilt templates, or by copying an existing project. Updates are real-time, which means that nothing can get missed - and any resource gaps will be promptly v...

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WH Score
8.3
Genius Project

Genius Project

23reviews
Starting Price:$0 / user / per month

Genius Project is a full-scale project management solution, offering key workflow customization options for everything from labels to dashboards. Integrate existing systems with an API, so that your work processes can be further enhanced between different business units.

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WH Score
6.7
Workboard

Workboard

0reviews
Starting Price:N/A

Workboard is a project management solution that is promptly focused towards an Objectives and Key Results (OKR) approach. Teams can integrate OKRs into their existing operational workflows and track outcomes as and when they happen, including with teams that are working remotely.

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WH Score
6.6
FunctionFox

FunctionFox

0reviews
Starting Price:$0 / user / per month

With FunctionFox, manage your project within one mainstream platform, complete with budgeting and scoping tools. With collaboration happening real-time, tasks can also be evaluated on a real-time basis to reveal important and valuable insights for improving overall performance.

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WH Score
6.3
RationalPlan

RationalPlan

0reviews
Starting Price:$0 / user / per month

RationalPlan is project management software that’s built for teams across any business industry. Track timelines and resources, while also monitoring expenses and budgets.

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Learn more about Project Management Software

What is Project Management Software?

Project Management software is a suite of tools, features, tracking, and integrations that are all designed for smoothly managing projects from beginning to completion.

What are the Common Features of Project Management Software?

The top Project Management software features are:

  • Project Gantt View
  • Scheduling
  • Templates
  • Resource Management
  • Portfolio Management
  • Time Management
  • Cost Tracking
  • Risk Management
  • Document Management
  • Change Management
  • Workflow Management
  • Ticket Management
  • Web Services API
  • Customizable Dashboards
  • Intuitive Operations
  • Custom Fields
  • Custom Forms
  • Custom Reports

What are the Benefits of Project Management Software?

The benefits of Project Management software include:

  • Facilitate seamless collaboration on all the moving pieces involved in one or many projects.
  • Improve scheduling on projects with a variety of tools.
  • Reduce costs and build efficiency into your project timelines.
  • Improve project progression tracking and quantify results upon completion of projects.
  • Enhance team and/or client communication while working together on shared projects and initiatives.
  • Create organization with delegation tools, project tracking, and more.

What are the Primary Functions of Project Management Software?

The primary functions of project management software are: 

  • Remote and mobile Access
  • Centralized workflow tools 
  • Collaboration tools 
  • Team accountability tracking and tools
  • Documentation
  • Meeting organization 
  • Budgeting 
  • Timelines 

Why is Project Management Software Important?

Project Management Software is important because it provides a suite of tools to help companies organize projects, keep team members accountable and on track, ensure projects stay on time and in budget, and help team collaborate more efficiently to accomplish shared goals. Project Management software helps a group see the big picture and then organize it into actionable steps and timelines for successful project completion. 

What Industries Use Project Management Software?

The industries that use project management software include:

  • Real Estate
  • B2B
  • Information Technology
  • Software
  • Marketing
  • Internet Companies
  • Construction
  • Manufacturing
  • Engineering
  • Architecture
  • Agencies

Who Uses Project Management Software?

Project managers, employees, contractors, executives, and IT teams all use project management software as needed during the course of projects in progress in a business. 

Do All Companies Use Project Management? 

Most all successful companies use project management tools to organize and complete projects, keep projects on time and in-budget, and delegate tasks for streamlined collaboration among various teams or external partners. 

What are the Challenges with Project Management?

The challenges with project management include:

  • Global competition
  • Old systems and technology
  • Issues with infrastructure
  • Expertise needed for software 
  • Completing projects on time and within the budget
  • Collaboration among teams and external partners
  • Failed workflows or missed deadlines

How to Buy Project Management Software?

You can use the following checklist to help you determine how to buy the best project management system for your business.

  • Focus on business needs, project needs and issues, and growth goals driving the decision to get a new or upgraded project management software.
  • Plan for data migration, implementation costs, IT involvement, and any downtime that may impact employees or in-progress projects during the transition.
  • Make a plan to support user adoption through training.
  • Understand the project management processes you’re looking to streamline and automate.
  • Don’t skip the product demos offered by project management software vendors to show features and functionality.
  • Understand reporting and analytics needs.