Project Management Software

What is Project Management Software?

Project management software is a centralized suite of tools designed to help individuals, teams, and companies organize and manage complex projects with tasks, timelines, resource allocation, and collaboration. Project management tools help streamline and structure projects to ensure that teams can collaborate and work efficiently toward clearly shared objectives and goals, throughout the project.

Project management solutions can be simplistic, offering tasks, checklists, and calendars to organize straightforward projects, or robust, providing full-scale, customizable tools to manage multiple large portfolios simultaneously.

Key Features and Capabilities of Project Management Software

  • Task Management: Project management software provides task management tools to help companies assign, monitor, and manage individual tasks involved in a project, from the planning phase through completion.
  • Workflow Management: Project management tools have integrated Workflow Automation tools that automatically assign tasks or send notifications to team members according to specific rules or triggers. Some project management tools also offer Robotic Process Automation (RPA) tools that enable customized bots to automate repetitive tasks, reduce human data entry errors, and improve project speed and efficiency while reducing costs.
  • Resource Management: Project management solutions offer resource management tools to streamline the process of planning and allocating resources, and ensure projects are completed on time and within budget.
  • Budgeting: Project management software includes budgeting tools to help companies estimate, categorize, and plan project costs so resources can be allocated accurately during each phase of a project.
  • Team Collaboration: Project management systems provide collaboration capabilities, including video meetings, chat, workspaces and document version control to help teams stay connected and work efficiently during projects.
  • Project Reporting and Analytics: Project management software includes reporting and analytics to monitor budgets, track project progression, and measure project completion and milestones. 

Project Management Software by Company Size

We’ve got a page dedicated especially to the best small business project management software vendors, which you can check out here:

Project Management Software for Small Business

Project Management Software by Methodology

Depending on the industry your organization operates in, as well as any specific needs, different project methodologies may be suited for your business teams. We've got two pages dedicated each to Agile and Kanban styles of project management, that you can check out here:

Project Management Software by Industry

Looking for project management vendors that have solutions built to industry-specific requirements? Check out our lists for some of the most common industries that utilize project management software:

Need to know more? Check out our project management software FAQs.

Top 10 Project Management Software

CMW Tracker / Basecamp / NetSuite / SutiProcure / Monday.com / SAP Enterprise Portfolio and Project Management / ProWorkflow / Oracle ERP / LiquidPlanner / Smartsheet

WH Score
8.4
ClickUp
15reviews
Starting Price:$0 per user / per month
ClickUp is a cloud-based project management tool designed for the sole purpose of streamlining team collaboration and productivity. What sets ClickUp apart is its flexibility, allowing users to customize the platform to their team's unique needs. With a wide array of customizable views, layouts, and...
WH Score
8.4
Global Shop Solutions

Global Shop Solutions

6reviews
Starting Price:N/A
Global Shop Solutions offers all the applications you need to run a leaner, more efficient manufacturing operation, including specialized modules for:
WH Score
8.3
AceProject
5reviews
Starting Price:$0 per user / per month
AceProject is a complete project management solution which spans across core work management, to time and expense tracking.
WH Score
8.3
Certinia
12reviews
Starting Price:N/A
FinancialForce is a cloud-based accounting software that provides businesses with a comprehensive financial management solution. It is built on the Salesforce platform, allowing seamless integration with other Salesforce products and easy access to data from multiple sources. FinancialForce offers a...
WH Score
8.3
Kanbanchi
45reviews
Starting Price:$9.97 per user / per month
Kanbanchi is a task and project management software which revolves around the Kanban style of management (as its name suggests). Use the Kanban board to create, assign and monitor tasks, while collaborating with fellow team members on a real-time basis. 
WH Score
8.3
Podio
92reviews
Starting Price:$0 per user / per month
With Podio, clearly define the roles of each team member and collaborate on a real-time basis, for effective and feasible project management. 
WH Score
8.3
Redbooth
45reviews
Starting Price:$0 per user / per month
Redbooth is a project management software that helps teams collaborate and organize their work in one central location. It offers a range of tools for task management, file sharing, communication, and time tracking.
WH Score
8.3
WorkZone
27reviews
Starting Price:$24 per user / per month
WorkZone empowers teams by offering a suite of features that can offer real-time insights within easy reach, while also enabling automatic scheduling to remind team members of upcoming tasks.
WH Score
8.3
ServiceNow
16reviews
Starting Price:N/A
ServiceNow helps enterprises to build cloud networks or software that can help them in administration, governance, or digital workflow management. ServiceNow has grown immensely popular because of all the talk that goes around business automation. ServiceNow is an American-based company operating fr...
WH Score
8.3
Sciforma
25reviews
Starting Price:N/A
Sciforma offers a streamlined solution for project managers who are looking to monitor tasks across the workspace, over a centralized platform. Allocate tasks, manage project scope and even track resource dependencies on a real-time basis so that nothing is missed. 

Learn more about Project Management Software

What is the difference between project management and project portfolio management?

Project management focuses on a single project, while a project portfolio encompasses multiple projects (which may or may not be related to one another). Additionally, single projects focus on day-to-day tasks and deadlines, while project portfolios pay emphasis to overarching budgets, ROI and strategic as well as executive-level KPIs.

Which other software/tools can project management software integrate with?

Being a solution that can enable any business team across any industry to handle daily tasks, project management tools are versatile enough to integrate with numerous other tools companywide. These include (but aren’t limited to):

Can project management tools be deployed on-site?

On-site project management tools are still a viable alternative, even though cloud-based project management tools are more popular and comparatively less expensive. This is because on-site project management solutions can offer complete proprietary control, total ownership, as well as the autonomy to customize the solution as needed.

Additionally, being able to work offline and greater data security are also factors that greatly influence some organizations to adopt on-site project management software - especially those that function in remote areas and in high-compliance environments, respectively.

The right software for your business

Get your personalized recommendations now.