Content Management System (CMS) Software

What is the best Content Management System (CMS) Software?

A Content Management System (CMS) is a suite of software tools for creating, editing, storing, publishing, and collaborating on digital content.

CMS systems are important because they provide more control over website content and give companies the ability to make necessary edits or changes so that content stays updated and relevant for a great web experience. 

The top CMS features include:

  • Content Creation
  • Content Editing
  • Workflows and Organization Tools
  • Role-Based User Permissions
  • Personalization
  •  Reporting & Analytics
  • Security & Compliance
  • Flexibility 
  • Scalability
  • Multilingual Content Tools

The benefits of a Content Management System (CMS) are:

  • Employees spend less time tracking down necessary documents and information.
  • Paper documents can be converted to digital documents, allowing easy access on your network. This may allow businesses to save resources on file storage.
  • Because file sharing is now easier, collaboration among employees in different departments or locations is facilitated.
  • Relationships with long-term customers improve thanks to Case Management Software that closely tracks all customer interactions.
  • Online and social media presence is improved with W-CMS tools that make content creation and sharing easier.
  • Compliance with legal regulations is easier to ensure and document.
  • Customizable Content
  • Simple Content Collaboration
  • Seamless Scheduling of Content
  • Mobility & Accessibility
  • Quick, Easy Installation

There are several types of CMS solutions including W-CMS and DMS.

  • Web CMS solutions are used primarily for creating, managing, and publishing content online. W-CMS tools and features are designed to help enhance your company’s web presence through social media, blogs, online storefronts, and websites. A CMS website can help promote successful ecommerce and offer the opportunity to gather and organize feedback gained through customer interaction with your website or social media sources.
  • DMS solutions, on the other hand, are designed to aid in the storage, organization, and management of internal documents or materials that are not intended for sharing outside of your organization. A DMS solution best benefits companies that rely upon large amounts of internal data or documents and can also help streamline internal business processes as well.

Open-source CMS deployment is becoming increasingly popular, especially for web content management. An open-source CMS is an easily accessible system for managing and publishing online content with ease. The open-source nature of this type of solution is typically much more cost effective and is constantly being enhanced, upgraded, and improved through a community of developers.

If your business revolves around large amounts of highly sensitive content and data, then you may opt for a proprietary CMS solution instead. A proprietary solution will likely cost more to implement, but will offer increased levels of customization and security for internal document management.

CMS system pricing varies depending on the type of solution you choose for your business, and providers offer subscription and licensing pricing models. In a subscription based pricing model, you will pay a monthly fee based on the number of users and specific tools and features you’ll need. However, in a licensing model, you will pay a larger, one-time fee to license the software and manage it inside your company.

Choosing the perfect CMS solution that will serve your business content needs for years to come may seem a complex task. However, if you plan and prepare properly with these key tips for selecting your CMS, you’ll likely choose a solution that will serve your business well into the future.

Top 10 Content Management System (CMS) Software

WordPress / M-Files / Widen / Box / DocuShare / Content Central / Dropbox / Agility / Canto / Adobe Experience Manager

WH Score
8.1
Drupal
26reviews
Starting Price:N/A
Drupal’s content management system allows users to develop, publish, and manage the websites and applications they need to stay connected to their clients. Everything about Drupal is designed to be flexible, with tools that help users build what they need, rather than relying on outdated templ...
WH Score
8.1
Egnyte
8reviews
Starting Price:$20 per user / per month
Specializing in the management of digital assets with the right dose of security, Egnyte combines the best of both to deliver a holistic content management solution.
WH Score
8.1
Laserfiche
9reviews
Starting Price:$540 per user / per year
Laserfiche Enterprise Content Management works with businesses in five key areas in order to help their company work more effectively and productively. Those areas include: decreasing overhead cost, streamlining operations, workspace integration, content management, and facilitating regulation compl...
WH Score
8.0
Square 9 Softworks
10reviews
Starting Price:N/A
SmartSearch is an enterprise content management system that helps all businesses, regardless of size, organize and control their documents and other assets to streamline productivity and improve bottom lines. SmartSearch Document Management does this through five key features: GlobalSearch, GlobalAc...
WH Score
8.0
VIENNA Advantage
12reviews
Starting Price:$0 per user / per month
VIENNA Advantage is a business management solution that covers all functions of the modern enterprise. It realizes strategic goals with applications used across the company. They include tightly integrated ERP solution, CRM solution, DMS that suits your business. It doesn’t waste time to devel...
WH Score
8.0
Onehub
19reviews
Starting Price:$0 per user / per month
OneHub is a digital asset management system that makes collaborating between team members and contractors easier and more direct. The service achieves this through eight key modules that each come with important content management tools. The Storage feature allows users to drag and drop files for up...
WH Score
8.0
WebCenter Content
5reviews
Starting Price:N/A
Oracle’s WebCenter Content is a complete enterprise content management system that provides businesses with the tools they need to structure and manipulate content. Their services are divided into five main feature groups: document management, capture, publishing, digital asset management, and...
WH Score
8.0
Kontent.ai
12reviews
Starting Price:$0 per user / per month
Kontent by Kentico is a total content management solution, which pays prime emphasis towards headless content management. Adapt content to suit multiple devices and screen dimensions, by only entering it once and allowing Kontent to do the rest. 
WH Score
8.0
Joomla!
30reviews
Starting Price:N/A
Over 200,000 users have made Joomla!’s services one of the most popular open source content management systems since the year 2000. Through Joomla!, users can create websites for their businesses, maintain company intranets, publish online magazines or newsletters, organize non-profit events through...
WH Score
7.9
Hightail
14reviews
Starting Price:$0 per user / per month
OpenText Hightail CMS is a content management system (CMS) that provides businesses with a platform to manage, store, and distribute their digital content. It is designed to help organizations streamline their content creation process and improve their overall digital asset management.
The right software for your business

Get your personalized recommendations now.