Content Management System (CMS) Software

What is the best Content Management System (CMS) Software?

A Content Management System (CMS) is a suite of software tools for creating, editing, storing, publishing, and collaborating on digital content.

CMS systems are important because they provide more control over website content and give companies the ability to make necessary edits or changes so that content stays updated and relevant for a great web experience. 

The top CMS features include:

  • Content Creation
  • Content Editing
  • Workflows and Organization Tools
  • Role-Based User Permissions
  • Personalization
  •  Reporting & Analytics
  • Security & Compliance
  • Flexibility 
  • Scalability
  • Multilingual Content Tools

The benefits of a Content Management System (CMS) are:

  • Employees spend less time tracking down necessary documents and information.
  • Paper documents can be converted to digital documents, allowing easy access on your network. This may allow businesses to save resources on file storage.
  • Because file sharing is now easier, collaboration among employees in different departments or locations is facilitated.
  • Relationships with long-term customers improve thanks to Case Management Software that closely tracks all customer interactions.
  • Online and social media presence is improved with W-CMS tools that make content creation and sharing easier.
  • Compliance with legal regulations is easier to ensure and document.
  • Customizable Content
  • Simple Content Collaboration
  • Seamless Scheduling of Content
  • Mobility & Accessibility
  • Quick, Easy Installation

There are several types of CMS solutions including W-CMS and DMS.

  • Web CMS solutions are used primarily for creating, managing, and publishing content online. W-CMS tools and features are designed to help enhance your company’s web presence through social media, blogs, online storefronts, and websites. A CMS website can help promote successful ecommerce and offer the opportunity to gather and organize feedback gained through customer interaction with your website or social media sources.
  • DMS solutions, on the other hand, are designed to aid in the storage, organization, and management of internal documents or materials that are not intended for sharing outside of your organization. A DMS solution best benefits companies that rely upon large amounts of internal data or documents and can also help streamline internal business processes as well.

Open-source CMS deployment is becoming increasingly popular, especially for web content management. An open-source CMS is an easily accessible system for managing and publishing online content with ease. The open-source nature of this type of solution is typically much more cost effective and is constantly being enhanced, upgraded, and improved through a community of developers.

If your business revolves around large amounts of highly sensitive content and data, then you may opt for a proprietary CMS solution instead. A proprietary solution will likely cost more to implement, but will offer increased levels of customization and security for internal document management.

CMS system pricing varies depending on the type of solution you choose for your business, and providers offer subscription and licensing pricing models. In a subscription based pricing model, you will pay a monthly fee based on the number of users and specific tools and features you’ll need. However, in a licensing model, you will pay a larger, one-time fee to license the software and manage it inside your company.

Choosing the perfect CMS solution that will serve your business content needs for years to come may seem a complex task. However, if you plan and prepare properly with these key tips for selecting your CMS, you’ll likely choose a solution that will serve your business well into the future.

Top 10 Content Management System (CMS)

Acquia CMS / Adobe Experience Manager / Agility / Alfresco / Box / OrchestraCMS / Brandfolder / Concrete5 / Ademero / Contentful

WH Score
9.9
WordPress

WordPress

47reviews
Starting Price:$14 / user / per month

While Wordpress is known largely as a blogging and hosting platform, the Wordpress core also offers a comprehensive content management system that can be used to manage and curate content for individuals and businesses. This is easier to understand once you realize that all data put into Wordpress i...

Contact Vendor
WH Score
9.1
Box

Box

31reviews
Starting Price:$15 / user / per month

Box is an online content management solution that allows users to store their documents, share their files, and collaborate on projects with their partners, employees, and contractors. Box has currently served over 275,000 businesses, helping keep all files stored, secured, and synced across devices...

Contact Vendor
WH Score
8.9
Webdam

Webdam

18reviews
Starting Price:N/A

WebDAM offers users all the functionality of the best digital asset management tools on the market, allowing enterprises to store, search through, organize, and share all of their digital files from one simple workspace. WebDAM acts as a central knowledge base for your team, giving them a virtual li...

Contact Vendor
WH Score
8.8
M-Files

M-Files

19reviews
Starting Price:N/A

M-Files DMS is a simple, reliable, affordable document management service that helps your business in a variety of ways. Reuse information to cut down on wasted time and eliminate redundant processes; securely control all of your content and improve your workflows throughout the company; and avoid d...

Contact Vendor
WH Score
8.8
Contentful

Contentful

18reviews
Starting Price:$0 / user / per month

Specializing in headless CMS, Contentful is a feature-rich platform that molds content based on varying devices and platforms. The solution comes equipped with a centralized console, so all requirements can be accessed from a single point of truth.

Contact Vendor
WH Score
8.7
Widen

Widen

41reviews
Starting Price:N/A

The Media Collective is Widen’s answer to a total digital asset management solution. This software collects images, documents, videos, audio, project files, and any other creative material into one easy workspace. Users can upload, search, organize, analyze, share, and download content all wit...

Contact Vendor
WH Score
8.6
Joomla!

Joomla!

22reviews
Starting Price:N/A

Over 200,000 users have made Joomla!’s services one of the most popular open source content management systems since the year 2000. Through Joomla!, users can create websites for their businesses, maintain company intranets, publish online magazines or newsletters, organize non-profit events through...

Contact Vendor
WH Score
8.6
Adobe Experience Manager

Adobe Experience Manager

27reviews
Starting Price:N/A

Adobe Experience Manager makes it simple for users to develop and use websites, mobile apps, and other forms with their wide range of digital asset management tools. By keeping all your documents, files, and experiences in one central management portal, it’s easy to keep your brand consistent,...

Contact Vendor
WH Score
8.6
Xerox

Xerox

9reviews
Starting Price:N/A

DocuShare by Xerox is an enterprise content management solution that helps improve efficiency in workers by focusing on three things: people, paper, and processes. The intersection of these three aspects of business is where DocuShare’s tools help improve teamwork and reduce challenges. All pa...

Contact Vendor
WH Score
8.6
Agility

Agility

11reviews
Starting Price:$0 / user / per month

Through their cloud-based content management system, Agility makes designing, implementing, and managing all of your online properties simple. This software is more than just a content manager; it’s an enterprise content management system, with enough features to keep your business, organizati...

Contact Vendor

Learn more about Content Management System (CMS) Software

What is a Content Management System and Why it is Important?

A Content Management System (CMS) is a suite of software tools for creating, editing, storing, publishing, and collaborating on digital content.

CMS systems are important because they provide more control over website content and give companies the ability to make necessary edits or changes so that content stays updated and relevant for a great web experience. 

What is a Content Management Platform?

A Content Management Platform, also known as a content management system or CMS, is a software system that provides tools and features for managing all the elements of creating a website and managing the content that lives on the site. 

What are the Components of a CMS?

The components of a CMS are:

  • UI (User Interface)
  • Data Storage
  • Workflow Schemes
  • Editorial Features and Tools
  • Outputs

What are the Types of CMS?

The types of CMS include Open-Source CMS, SaaS and Cloud-Based CMS, and Proprietary CMS. 

What is the Difference Between HTML and CMS?

The difference between HTML and CMS is that with a Content Management System (CMS), you can create and manage content on a website by using the tools and features in the admin panel without the need for coding. However, HTML involves coding and creating a website out of embedded images, objects, and content. 

What are the Common Features of Content Management System Software?

The common features of Content Management System (CMS) software include:

  • Content Creation
  • Content Editing
  • Workflows and Organization Tools
  • Role-Based User Permissions
  • Personalization
  • Reporting & Analytics
  • Security & Compliance
  • Flexibility 
  • Scalability
  • Multilingual Content Tools

What are the Benefits of Content Management System (CMS) Software?

The benefits of CMS Software include:

  • Ease-of-Use
  • Customizable Content
  • Simple Content Collaboration
  • Seamless Scheduling of Content
  • Mobility & Accessibility
  • Quick, Easy Installation

Who Needs a Content Management System? 

Any organization that tends to use the same content repeatedly or lacks tools to create and edit custom content for their website or business needs a CMS. 

What are the Challenges with Content Management System Software?

The challenges with CMS can include obtaining approval for implementation, migrating data and content, determining document ownership, and increasing adoption and use of the system. 

How to Buy Content Management System Software?

You can use the following checklist to help you determine how to buy the best Content Management System (CMS) software for your business:

  • Focus on business needs and growth goals driving the decision to get a new or upgraded CMS system.
  • Plan for content and data migration, implementation costs, IT involvement, and any downtime that may impact your business.
  • Make a plan to support user adoption through training.
  • Understand the content processes you’re looking to streamline, automate, and improve.
  • Don’t skip the product demos offered by CMS software vendors to show features and functionality.
  • Understand reporting and analytics needs.