19 reviews
WH Score

M-Files Reviews & Overview

What is M-Files?

M-Files DMS is a simple, reliable, affordable document management service that helps your business in a variety of ways. Reuse information to cut down on wasted time and eliminate redundant processes; securely control all of your content and improve your workflows throughout the company; and avoid data loss and conflicting uploads when collaborating. All of this is achieved through software that integrates seamlessly with Windows Explorer. M-Files DMS supports businesses in a huge variety of industries, including energy, real estate, manufacturing, financial services, healthcare, legal services, and education.

The key features of M-Files DMS include a fast search function that can sort through file contents as well as metadata fields. Metadata is also how user permissions are controlled by administrators. An audit trail follows each user, so all content is kept regulatory compliant, including complying to HIPAA, FDA, EU, and other privacy requirements. The version management tools ensure that only the most up-to-date content is presented. The workflow can be setup to send email notifications for user-defined triggers, and the interface connects to other databases commonly used by businesses, such as CRM or ERP systems. The API allows users to create their own custom integrations and personalize their experience while using M-Files DMS.

M-Files DMS is designed to look and feel like a Windows product, integrating into Windows Explorer as though it belonged. There’s no need for special training so long as users are familiar with Microsoft products. M-Files supports every single type of file or application that Windows does, and it gets rid of confusing folder organization altogether. All content is saved in the Vault, and is accessed via the powerful search tool. You can tag files so that a group can be called up all at once, or search by date, customer information, project name, or other user-defined fields.


M-Files Pricing

M-Files CMS
per user / per month
M-Files Pricing Details

M-Files Key Features

  • Work Offline
Identity and Access Management (IAM)
  • Multi-Factor Authentication (MFA)
  • Role Based Access Control (RBAC)
  • Role Based Access Control (RBAC)
Third-Party Integrations
  • Dynamics 365
  • Documentum
  • Amazon S3
  • Sharepoint
  • SAP
  • Salesforce
  • DocuSign
Document Management
  • eSignatures
  • Version Control
  • Document Display
  • Contract Lifecycle Management
  • Document Tagging
  • File Sharing
  • Document Scanning
Data Management
  • Data Discovery
  • Data Deduplication
Customizable Items
  • Reporting
  • Forms
Project Management
  • Workflow Management
  • Review/Approval Management
Automation Technologies
  • Artificial Intelligence (AI)
  • Information Technology (IT)
  • Energy & Mining
  • Manufacturing/Industrial
  • Life Sciences
  • Legal Services
  • Consulting/Business Services
  • Real Estate/Property Development
  • Engineering/Construction
  • Banking & Finance
Content Management System (CMS)
  • Multimedia Management
  • Cloud Security
  • Filtering
  • Encryption
Business Units/Areas Covered
  • Customer Service
  • IT/Sysadmin
  • Sales & Marketing
  • Accounting/Financial
Search Tools
  • Search by Image
  • Search by Keyword
  • Search by Metadata
Collaboration Tools
  • Annotations
Content Types
  • Documents
  • Videos
  • Images
Supported File Formats
  • AVI
  • MP4
  • MOV
  • PPTX
  • DOCX
  • JPG
  • PNG
  • Adobe Acrobat
Microsoft 365
  • Microsoft Outlook
Google Workspace
  • Gmail
M-Files Features Details

M-Files Media


M-Files Reviews

Pros & Cons Preview
  • Using it is simple, the interface looks modest, perfectly functioning collaboration with MS Office apps, when added to the software, add-ons for M-Files are functioning well, workflows are customizable, M-Files functions on disparate platforms, and through M-Files, you can save and share documents.
  • Extremely terrible client support.

M-Files has no reviews yet.

M-Files Usability Score

out of 10

The Average Usability score for the Content Management System (CMS) category is 6.3

  • Ease of Use
  • Meets Requirements
  • Ease of Admin
  • Pricing

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