Best Time and Attendance Software 2021 - Overview

  • Overview
  • Buyer's Guide
  • Resources

Time & Attendance software is a suite of tools for tracking employee hours, managing schedules, handling time off requests in one streamlined system that can be used by both employees and managers. 

Time and Attendance software is available as a stand alone system that can be used solely for logging employee hours with timeclocks, scheduling, and time off requests. However, these tools are also often incorporated into larger HR or Payroll software systems, particularly if companies have hourly employees.  

The top features of Time & Attendance software include:

  • Employee Time Tracking
  • Tracking of Overtime Hours
  • Scheduling (creating and managing employee schedules)
  • Attendance Tracking (clocking in and out, logging time)
  • Vacation and Time off Requests and Tracking
  • Dashboards
  • Employee Communication Portal
  • Employee Self-Service
  • Remote System Access
  • GPS Tracking and Biometrics
  • Document Management
  • Reporting and Analytics
  • Integrations 

The business benefits of Time & Attendance software are:

  • Enhanced cost savings through elimination of manual processes and minimized mistakes in tracking employee hours.
  • Increased productivity and efficiency in your teams.
  • Streamlined system with automations and tools to help make time tracking seamless.
  • Improved morale and employee satisfaction.
  • Enhanced scalability options as you grow your business.
  • Improved and simplified compliance with labor regulations.

While there are a variety of great time and attendance solutions that work as stand-alone offerings, many of the larger software companies that offer more robust Human Resources (HR) Management or Payroll tools have built time and attendance capabilities into their systems to provide businesses with a more streamlined approach to managing employee processes, in one centralized system. 

Companies that require physical clocking stations on-site at their work locations must implement hardware that gives employees a place to clock in and out as part of tracking their hours worked. There are various options for employee validation available, including unique PIN numbers or encoded cards that an employee must swipe in order to clock in or out. 

Many time and attendance software companies are also implementing tools for biometrics as an employee identification method to ensure that employees aren’t making mistakes or purposely clocking co-workers in and out. GPS tracking is another feature offered by many time and attendance software vendors to help identify where field employees are located and help track time spent on particular jobs or sites as part of their work each day. Biometric and GPS data can be analyzed and used to constantly improve service levels and keep employees accountable on the job. 

Choosing the right solution for your business is crucial to accurately tracking employee hours and ensuring your profitability and knowing exacting how you want to improve time tracking, schedule changes, and time off requests for hourly employees can help you identify which system will bring the most benefits for your budget. 

Top 10 Time and Attendance Software
  • Replicon
  • Zoho People
  • TimeIPS
  • Mitrefinch
  • Tanda
  • Deputy
  • APS
  • TimeClock Plus
  • Patriot Software
  • TimeTrex
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Cost (All)
 
Platforms (All)
 
Company Size (All)
Product Name
Wheelhouse Score
Rating
Features
Pricing
Select product
Replicon

By Replicon

Wheelhouse Score
4.31/5
Excellent
Rating
4.63/5
Excellent
Features
4.29/5
Excellent
Pricing
Economy

Replicon’s time & attendance software is an all-in-one solution for tracking employee time. Go beyond automated timesheets by monitoring real-time locations of employees out in the field, to offering facial recognition when clocking in and out.

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Zoho People

By Zoho Corporation Pvt. Ltd.

Wheelhouse Score
4.02/5
Excellent
Rating
4.33/5
Excellent
Features
3.10/5
Above Average
Pricing
Economy

With Zoho People, ensure more than just accurate and punctual employee time tracking. From the house of Zoho, multiple components come in handy for recruiting, onboarding and evaluating employees, while HR staff have all the capabilities they need to conduct their daily operations.

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TimeIPS

By TimeIPS

Wheelhouse Score
4.00/5
Above Average
Rating
3.00/5
Above Average
Features
5.00/5
Excellent
Pricing
Economy

TimeIPS is a time and attendance solution that provides organizational support from timesheet collection to payroll processing. In a crowded field, TimeIPS distinguishes itself by offering more capabilities, greater performance, greater ease of expandability, faster setup, and simpler administration...

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Mitrefinch

By Mitrefinch

Wheelhouse Score
3.66/5
Above Average
Rating
4.67/5
Excellent
Features
2.30/5
Average
Pricing
Economy

Designed for medium to large organizations, Mitrefinch offers time & attendance solutions which aim to increase payroll accuracy, while also reducing time theft. Enable geofencing so that employees can only clock in and out within a certain radius, while also giving them self-service options to ...

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Tanda

By Tanda

Wheelhouse Score
3.63/5
Above Average
Rating
5.00/5
Excellent
Features
1.90/5
Average
Pricing
Economy

Put an end to wasteful, tedious paper timesheets with Tanda time and attendance software! Tanda is a cloud-based system that takes the time-consuming work of employee clock-in and attendance tracking and turns it into a seamless, automated, almost hands-free procedure.

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Deputy

By Deputy Workforce Management

Wheelhouse Score
3.61/5
Above Average
Rating
4.00/5
Above Average
Features
2.22/5
Average
Pricing
Economy

Deputy is a comprehensive time tracking solution which aims to streamline all operations pertaining to time logging, wage calculations and labor compliance. Allow employees to request for time off from the app, and swap shifts at the tap of a button.

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APS

By APS

Wheelhouse Score
3.61/5
Above Average
Rating
4.85/5
Excellent
Features
1.98/5
Average
Pricing
Economy

With APS, accurately track time while also integrating with HR and payroll systems for a unified workforce optimization solution. Reporting and analytics tools further help monitor labor costs, while PTO requests can also be processed with ease on a real-time basis.

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TimeClock Plus

By TimeClock Plus

Wheelhouse Score
3.58/5
Above Average
Rating
4.21/5
Excellent
Features
2.54/5
Above Average
Pricing
Economy

For more than 30 years, TCP has helped organizations engage their people by providing flexible workforce management solutions and mobile timekeeping. Trusted by thousands of customers, TCP delivers best-in-class technology and support to organizations of all sizes in the public and private sector to...

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Patriot Software

By Patriot Software LLC

Wheelhouse Score
3.52/5
Above Average
Rating
4.89/5
Excellent
Features
1.67/5
Average
Pricing
Economy

TIME by Patriot Software is an online time tracking system that doesn’t require any special software or equipment. With the MY Patriot portal, employees can clock in or out, thereby making time & attendance easy and accessible.

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TimeTrex

By TimeTrex

Wheelhouse Score
3.50/5
Above Average
Rating
5.00/5
Excellent
Features
1.51/5
Average
Pricing
Economy

TimeTrex enables organizations to monitor employee time & attendance conveniently yet productively, through its all-in-one system. Monitor attendance and other statistics on a real-time basis, while giving employees options to clock-in and clock-out via the web, biometric scanners or even a dedi...

Learn more about Time and Attendance Software

What is Time & Attendance Software?

Time and attendance software is business tool to help track employee hours, measure how long employees spend on a job, and store data about the payments sent to employees for the work they’ve done and logged in the time and attendance system.   

How Does a Time and Attendance System Work?

Time and attendance systems work by providing modern, digital tools for tracking when employees clock in and out for their shifts. Time & Attendance software typically provide mobile apps so that remote employees, contractors, or gig workers can log hours accurately through the easy-to-use systems and tools. Time and attendance software offer different types of clocking options and are often integrated with payroll software or HR software suites to centralize all the time & attendance data along with payroll processing, benefits, time off requests, and more.  

What is the Meaning of Time and Attendance?

Time and attendance means tracking and monitoring employee hours worked, shift start and end times, breaks, missed shifts in a software system where all these details can be analyzed or integrated with other systems like Payroll software or Accounting software. 

What are the Common Features of Time & Attendance Software?

The common features of Time & Attendance software include:

  • Digital Time Clocks
  • Biometric Options for Clocking In and Out
  • Alerts for Late Clock-Ins or Missed Shifts
  • Mobile Apps
  • Calendar Integration
  • Reporting & Analytics
  • Payroll And/Or HR software Integrations
  • Overtime Tracking and Calculations
  • Scheduling and Shift Exchanges
  • Project Hour Tracking
  • Leave Management
  • Self-Service Tools

What is the Purpose of an Attendance Monitoring System?

The purpose of an attendance monitoring system to to accurately track when employees are working and how many hours they’ve worked each shift. Attendance tracking systems have tools for tracking clock-in and clock-out times, breaks, time off requests, and project or job hours worked. Accurately tracking hours and employee payments streamlines processes and gives companies insight into all of their labor costs and how employees are performing against agreed upon hours or contracts. 

What are the Benefits of Time and Attendance Software?

The benefits of time and attendance software include:

  • Enhanced cost savings through elimination of manual processes and minimized mistakes in tracking employee hours.
  • Increased productivity and efficiency in your teams.
  • Streamlined system with automations and tools to help make time tracking seamless.
  • Improved morale and employee satisfaction.
  • Enhanced scalability options as you grow your business.
  • Improved and simplified compliance with labor regulations.
  • Reduced labor costs.
  • Reduced absences and tardiness.

Who Uses Time & Attendance Software?

Those who use time and attendance software within an organization can include:

  • HR
  • Employees
  • Managers
  • Team Leaders
  • Executives
  • Hourly Employees
  • Companies with Billable Hours
  • Freelancer, Contractors, and Gig Workers

What are the Challenges with Time & Attendance?

The challenges with Time & Attendance include:

  • Manual errors
  • Inaccurate tracking of hours worked
  • Failed integrations with other business systems like Payroll and HR 
  • Noncompliance with wage and hours laws

What Do You Look for in a Time and Attendance System?

You should look for the below features and functions in a time and attendance system:

  • Employee Time Tracking
  • Tracking of Overtime Hours
  • Scheduling (creating and managing employee schedules)
  • Attendance Tracking (clocking in and out, logging time)
  • Vacation and Time off Requests and Tracking
  • Dashboards
  • Employee Communication Portal
  • Employee Self-Service
  • Remote System Access
  • GPS Tracking
  • Document Management
  • Reporting and Analytics
  • Integrations 

How Much Does Time & Attendance Software Cost?

The basic time & attendance software costs anywhere from $2 to $12 per employee each month. Time & Attendance software costs tend to vary quite a bit depending on the features and integrations included in various systems, which can all impact the pricing. 

How to Buy Time & Attendance Software

You can determine how to buy the best time and attendance software for your business by using the following checklist.

  • Focus on business needs and growth goals driving the decision to get a new or upgraded time and attendance system.
  • Plan for integrations, implementation costs, IT involvement, and any downtime that may impact ongoing employee time tracking, hours, and scheduling.
  • Make a plan to support user adoption through training.
  • Understand the time tracking and clocking processes you’re looking to streamline and automate.
  • Don’t skip the product demos offered by time and attendance software vendors to show features and functionality.
  • Understand reporting and analytics needs for monitoring time tracking in your business.
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