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DocuShare Content Management System Software

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DocuShare by Xerox is an enterprise content management solution that helps improve efficiency in workers by focusing on three things: people, paper, and processes. The intersection of these three aspects of business is where DocuShare’s tools help improve teamwork and reduce challenges. All paper documents, and digital documents as well, can be captured and stored, either on-site or in the cloud. This data is organized, catalogued, and made easily searchable so that the entire team can access it at any time.

Details

DocuShare by Xerox is an enterprise content management solution that helps improve efficiency in workers by focusing on three things: people, paper, and processes. The intersection of these three aspects of business is where DocuShare’s tools help improve teamwork and reduce challenges. All paper documents, and digital documents as well, can be captured and stored, either on-site or in the cloud. This data is organized, catalogued, and made easily searchable so that the entire team can access it at any time.

The key features of DocuShare enterprise content management includes content management tools that are mobile friendly and customizable. They divide their tools up into categories such as Capture, Manage, Collaborate, Secure, Process, and Access. Each category uses a variety of tools to meet the high standards of a Xerox product.

Their office productivity tools include ways to meet audit requirements, and rely on DocuShare’s “Three click” rule – meaning no one will ever be more than three clicks away from what they need to complete a job. DocuShare integrates perfectly with a wide variety of apps, and is especially useful for cross-industry teams that need to combine multiple regulatory needs with different workflows and creative styles. All users can be brought in to collaborate no matter the language barrier, thanks to the multi-language server. And DocuShare’s Enterprise system allows users to scale and send millions of documents for business processes, regardless of the file sizes.

Workflows can be automated so that documents are processed faster, including the ability to annotate and sign documents without ever needing to print them. The platform does more than just manage documents; it also includes automated routines that help collect data for HR, Legal, Finance, Accounting, and Operations departments. DocuShare enterprise content management is available 24/7 with professional support and cloud hosting.

Features

Pricing Model
  • Monthly subscription per user
  • Monthly subscription
  • Yearly subscription per user
  • Monthly site license
  • Yearly site license
  • Metered per minute
  • Flat fee
  • Percentage-based (% of collections or claims)
  • Fee-based (fixed $/claim)
  • Hybrid (combination of % and fixed amount/claim)
Service Terms Offered
  • Commitment Free
  • Free Setup
  • Free Cancellation
  • Money Back Guarantee
  • Month-to-Month Option
  • Keep Original Number
  • Customizable Plans
  • Account Manager
  • Free In-Network Calls
  • Unlimited Minutes
  • International Calls
  • Reduced Price for Multiple Users
Mobile Apps Offered
  • None
  • iOS
  • Android
Mobile friendly?
  • Yes
  • No
Service Terms Offered
  • Commitment Free
  • Free Setup
  • Free Cancellation
  • Money Back Guarantee
  • Month-to-Month Option
  • Keep Original Number
  • Customizable Plans
  • Account Manager
  • Free In-Network Calls
  • Unlimited Minutes
  • International Calls
  • Reduced Price for Multiple Users
Support Features
  • FAQs Section
  • Tutorials
  • Telephone Support
  • Email Support
  • 24/7 Support
  • Online Chat
  • Forum
  • In-Person Training
  • Social Media
  • Knowledge Base
  • Webinars
Service Level Agreement
  • Yes
  • No
Security
  • Audit trails
  • Digital rights mamangement
  • License management
  • Document watermark
  • Role-based access
  • User access control
  • External sharing permissions
  • Editing polices
  • Device location restrictions
  • Sharing restrictions by devide
  • Custom session time-out
  • 259-bit encryption
  • Encrypted back-ups
Compliance
  • FDA 21 CFR Part 11
  • FIPS-140
  • HIPAA
  • PCI DSS Level 1
  • SSAE 16 certification
API
  • Yes
  • No
Integration options
  • MS Office
  • WordPress
  • Adobe Suite
  • Outlook
  • Sharepoint
  • CRM
  • ERP
  • Calendar Apps
  • Social Media
Document Management Features
  • Document Preview
  • Document version control
  • File annotations
  • Image editing
  • Image watermarking
  • Video editing
  • Document collaboration
  • Change notifications
  • Electronic signature
Records Management
  • Manage short/long term working documents
  • Manage short/long term archived documents
  • Manage electronic records
  • Manage paper records
  • Record retention policies
  • Record disposition policies
  • Usage history
  • Auto-archive
Document Filing
  • Easy document tagging
  • Matter-centric filingĀ (auto-tagging)
  • Automatic Metadata capture
  • Automated document naming
  • Document linking
  • Virtual Folders
  • Cabinet-drawer-folder structure
File Sharing
  • Secure file sharing through interface
  • Secure file sharing via email
  • File sharing via mobile device
  • File sharing externally via temporary hyperlink
  • Secure file transfer
  • Proof of delivery
Document Scanning and Imaging
  • Supports third-party scanning software
  • Optical Character Recognition (OCR) and Indexing
  • Automated tagging
Search Features
  • Search by metadata
  • Search by keyword
  • Search unstructured data sources
Workflow Management
  • Create custom processes
  • Process automation
  • Review workflow
  • Approval workflow
  • Assignment management
Electronic Forms (e-Forms)
  • Create forms
  • Customize forms
  • Extract form data
Content Management Software Specialization
  • Brand Asset Management
  • Contract Lifecycle Management
  • Digital Asset Management
  • Document Management
  • Enterprise Content Management
  • Enterprise Document Management
  • Enterprise Information Management
  • Marketing Document Management
  • Master Data Management
  • Metadata Management
  • Mobile Document Management
  • Music File Management
  • Product Information Management
  • Video Asset Management
  • Photo Management
Supported Files
  • MS Office
  • Google Docs
  • Images
  • Videos
  • Audios
  • Emails
CMS Portal
  • User portal
  • Web access (web browser)
  • Offline mode

Pricing

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