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OnBase Content Management System Software

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OnBase by Hyland is an enterprise management system that helps professional businesses organize and manage their content, cases, and processes, all from a single workspace. Users can implement solutions in a single department, or create a company-wide solution that keeps the entire enterprise working cohesively. With this single platform, users can build applications, and support, maintain, and upgrade those applications once they are implemented. There are six key features with OnBase by Hyland: capture, document management, processes, generation and distribution, records management, and integration.

Details

OnBase by Hyland is an enterprise management system that helps professional businesses organize and manage their content, cases, and processes, all from a single workspace. Users can implement solutions in a single department, or create a company-wide solution that keeps the entire enterprise working cohesively. With this single platform, users can build applications, and support, maintain, and upgrade those applications once they are implemented. There are six key features with OnBase by Hyland: capture, document management, processes, generation and distribution, records management, and integration.

Capture allows users to upload their files through any scanning device as well as a variety of other tools with ease. Create digital images of documents, or turn images into documents that can be edited. The document management tools allow users to revise, get signatures, maintain the most up-to-date versions of any document, and search through file libraries to find exactly what they need in seconds. The processes tool gives users the ability to automate repetitive tasks based on user-defined triggers to streamline workflow. All of the content that is managed within OnBase is mobile accessible, so you and your team can work from anywhere.

Through the document generation and distribution tools, OnBase allows users to do things like mass mailing, or create press releases that pull from your company data. These documents can then be distributed to customers and other recipients. The records management tools keep an audit trail of user action, versions, and automated processes; ensuring that your company is always in compliance with industry regulations. Finally, through the integration tool, OnBase’s enterprise management system can connect with over 500 applications, including the most commonly used office software like Microsoft Office, SAP, and Outlook. Clients can also streamline their workflow even more by requesting custom integrations for their in-house software and applications.

Features

Pricing Model
  • Monthly subscription per user
  • Monthly subscription
  • Yearly subscription per user
  • Monthly site license
  • Yearly site license
  • Metered per minute
  • Flat fee
  • Percentage-based (% of collections or claims)
  • Fee-based (fixed $/claim)
  • Hybrid (combination of % and fixed amount/claim)
Service Terms Offered
  • Commitment Free
  • Free Setup
  • Free Cancellation
  • Money Back Guarantee
  • Month-to-Month Option
  • Keep Original Number
  • Customizable Plans
  • Account Manager
  • Free In-Network Calls
  • Unlimited Minutes
  • International Calls
  • Reduced Price for Multiple Users
Mobile Apps Offered
  • None
  • iOS
  • Android
Mobile friendly?
  • Yes
  • No
Service Terms Offered
  • Commitment Free
  • Free Setup
  • Free Cancellation
  • Money Back Guarantee
  • Month-to-Month Option
  • Keep Original Number
  • Customizable Plans
  • Account Manager
  • Free In-Network Calls
  • Unlimited Minutes
  • International Calls
  • Reduced Price for Multiple Users
Support Features
  • FAQs Section
  • Tutorials
  • Telephone Support
  • Email Support
  • 24/7 Support
  • Online Chat
  • Forum
  • In-Person Training
  • Social Media
  • Knowledge Base
  • Webinars
Service Level Agreement
  • Yes
  • No
Security
  • Audit trails
  • Digital rights mamangement
  • License management
  • Document watermark
  • Role-based access
  • User access control
  • External sharing permissions
  • Editing polices
  • Device location restrictions
  • Sharing restrictions by devide
  • Custom session time-out
  • 259-bit encryption
  • Encrypted back-ups
Compliance
  • FDA 21 CFR Part 11
  • FIPS-140
  • HIPAA
  • PCI DSS Level 1
  • SSAE 16 certification
API
  • Yes
  • No
Integration options
  • MS Office
  • WordPress
  • Adobe Suite
  • Outlook
  • Sharepoint
  • CRM
  • ERP
  • Calendar Apps
  • Social Media
Document Management Features
  • Document Preview
  • Document version control
  • File annotations
  • Image editing
  • Image watermarking
  • Video editing
  • Document collaboration
  • Change notifications
  • Electronic signature
Records Management
  • Manage short/long term working documents
  • Manage short/long term archived documents
  • Manage electronic records
  • Manage paper records
  • Record retention policies
  • Record disposition policies
  • Usage history
  • Auto-archive
Document Filing
  • Easy document tagging
  • Matter-centric filingĀ (auto-tagging)
  • Automatic Metadata capture
  • Automated document naming
  • Document linking
  • Virtual Folders
  • Cabinet-drawer-folder structure
File Sharing
  • Secure file sharing through interface
  • Secure file sharing via email
  • File sharing via mobile device
  • File sharing externally via temporary hyperlink
  • Secure file transfer
  • Proof of delivery
Document Scanning and Imaging
  • Supports third-party scanning software
  • Optical Character Recognition (OCR) and Indexing
  • Automated tagging
Search Features
  • Search by metadata
  • Search by keyword
  • Search unstructured data sources
Workflow Management
  • Create custom processes
  • Process automation
  • Review workflow
  • Approval workflow
  • Assignment management
Electronic Forms (e-Forms)
  • Create forms
  • Customize forms
  • Extract form data
Content Management Software Specialization
  • Brand Asset Management
  • Contract Lifecycle Management
  • Digital Asset Management
  • Document Management
  • Enterprise Content Management
  • Enterprise Document Management
  • Enterprise Information Management
  • Marketing Document Management
  • Master Data Management
  • Metadata Management
  • Mobile Document Management
  • Music File Management
  • Product Information Management
  • Video Asset Management
  • Photo Management
Supported Files
  • MS Office
  • Google Docs
  • Images
  • Videos
  • Audios
  • Emails
CMS Portal
  • User portal
  • Web access (web browser)
  • Offline mode

Pricing

Request a custom quote for your business

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