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M-Files Content Management System Software

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M-Files DMS is a simple, reliable, affordable document management service that helps your business in a variety of ways. Reuse information to cut down on wasted time and eliminate redundant processes; securely control all of your content and improve your workflows throughout the company; and avoid data loss and conflicting uploads when collaborating. All of this is achieved through software that integrates seamlessly with Windows Explorer. M-Files DMS supports businesses in a huge variety of industries, including energy, real estate, manufacturing, financial services, healthcare, legal services, and education.

Details

M-Files DMS is a simple, reliable, affordable document management service that helps your business in a variety of ways. Reuse information to cut down on wasted time and eliminate redundant processes; securely control all of your content and improve your workflows throughout the company; and avoid data loss and conflicting uploads when collaborating. All of this is achieved through software that integrates seamlessly with Windows Explorer. M-Files DMS supports businesses in a huge variety of industries, including energy, real estate, manufacturing, financial services, healthcare, legal services, and education.

The key features of M-Files DMS include a fast search function that can sort through file contents as well as metadata fields. Metadata is also how user permissions are controlled by administrators. An audit trail follows each user, so all content is kept regulatory compliant, including complying to HIPAA, FDA, EU, and other privacy requirements. The version management tools ensure that only the most up-to-date content is presented. The workflow can be setup to send email notifications for user-defined triggers, and the interface connects to other databases commonly used by businesses, such as CRM or ERP systems. The API allows users to create their own custom integrations and personalize their experience while using M-Files DMS.

M-Files DMS is designed to look and feel like a Windows product, integrating into Windows Explorer as though it belonged. There’s no need for special training so long as users are familiar with Microsoft products. M-Files supports every single type of file or application that Windows does, and it gets rid of confusing folder organization altogether. All content is saved in the Vault, and is accessed via the powerful search tool. You can tag files so that a group can be called up all at once, or search by date, customer information, project name, or other user-defined fields.

Features

Pricing Model
  • Monthly subscription per user
  • Monthly subscription
  • Yearly subscription per user
  • Monthly site license
  • Yearly site license
  • Metered per minute
  • Flat fee
  • Percentage-based (% of collections or claims)
  • Fee-based (fixed $/claim)
  • Hybrid (combination of % and fixed amount/claim)
Service Terms Offered
  • Commitment Free
  • Free Setup
  • Free Cancellation
  • Money Back Guarantee
  • Month-to-Month Option
  • Keep Original Number
  • Customizable Plans
  • Account Manager
  • Free In-Network Calls
  • Unlimited Minutes
  • International Calls
  • Reduced Price for Multiple Users
Mobile Apps Offered
  • None
  • iOS
  • Android
Mobile friendly?
  • Yes
  • No
Service Terms Offered
  • Commitment Free
  • Free Setup
  • Free Cancellation
  • Money Back Guarantee
  • Month-to-Month Option
  • Keep Original Number
  • Customizable Plans
  • Account Manager
  • Free In-Network Calls
  • Unlimited Minutes
  • International Calls
  • Reduced Price for Multiple Users
Support Features
  • FAQs Section
  • Tutorials
  • Telephone Support
  • Email Support
  • 24/7 Support
  • Online Chat
  • Forum
  • In-Person Training
  • Social Media
  • Knowledge Base
  • Webinars
Service Level Agreement
  • Yes
  • No
Security
  • Audit trails
  • Digital rights mamangement
  • License management
  • Document watermark
  • Role-based access
  • User access control
  • External sharing permissions
  • Editing polices
  • Device location restrictions
  • Sharing restrictions by devide
  • Custom session time-out
  • 259-bit encryption
  • Encrypted back-ups
Compliance
  • FDA 21 CFR Part 11
  • FIPS-140
  • HIPAA
  • PCI DSS Level 1
  • SSAE 16 certification
API
  • Yes
  • No
Integration options
  • MS Office
  • WordPress
  • Adobe Suite
  • Outlook
  • Sharepoint
  • CRM
  • ERP
  • Calendar Apps
  • Social Media
Document Management Features
  • Document Preview
  • Document version control
  • File annotations
  • Image editing
  • Image watermarking
  • Video editing
  • Document collaboration
  • Change notifications
  • Electronic signature
Records Management
  • Manage short/long term working documents
  • Manage short/long term archived documents
  • Manage electronic records
  • Manage paper records
  • Record retention policies
  • Record disposition policies
  • Usage history
  • Auto-archive
Document Filing
  • Easy document tagging
  • Matter-centric filingĀ (auto-tagging)
  • Automatic Metadata capture
  • Automated document naming
  • Document linking
  • Virtual Folders
  • Cabinet-drawer-folder structure
File Sharing
  • Secure file sharing through interface
  • Secure file sharing via email
  • File sharing via mobile device
  • File sharing externally via temporary hyperlink
  • Secure file transfer
  • Proof of delivery
Document Scanning and Imaging
  • Supports third-party scanning software
  • Optical Character Recognition (OCR) and Indexing
  • Automated tagging
Search Features
  • Search by metadata
  • Search by keyword
  • Search unstructured data sources
Workflow Management
  • Create custom processes
  • Process automation
  • Review workflow
  • Approval workflow
  • Assignment management
Electronic Forms (e-Forms)
  • Create forms
  • Customize forms
  • Extract form data
Content Management Software Specialization
  • Brand Asset Management
  • Contract Lifecycle Management
  • Digital Asset Management
  • Document Management
  • Enterprise Content Management
  • Enterprise Document Management
  • Enterprise Information Management
  • Marketing Document Management
  • Master Data Management
  • Metadata Management
  • Mobile Document Management
  • Music File Management
  • Product Information Management
  • Video Asset Management
  • Photo Management
Supported Files
  • MS Office
  • Google Docs
  • Images
  • Videos
  • Audios
  • Emails
CMS Portal
  • User portal
  • Web access (web browser)
  • Offline mode

Pricing

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